Free Online Invoice Generator - Online Invoice Bill Maker

Refrens free online invoice generator helps you create, download and send professional invoices. Simply add invoice details, customize your invoice using templates and get paid faster. Refrens invoice generator is one of the easiest and simplest tools to create invoices for free.

Refrens Invoice Maker is rated ⭐4.8 by 21000+ users with 5,00,000+ businesses across India.

Invoice generator (add invoice details, customize and share)

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Invoice Generator Form
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Add Invoice Details
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Add Banking Details
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Design & Share (optional)

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Highly Rated Invoice Generator - Refrens

Invoice Templates - Simple & Stylish

Invoice Template
Minimalist GST Bill Format
GST Invoice Template
Print-friendly GST Bill Format
Proforma Invoice Template
Professional Proforma Invoice Template
Quotation Template
Quotation-Template
Purchase Order Template
Format of purchase order
Delivery Challan Format
delivery challan format
Sales Invoice Template
Professional GST Invoice Format
Invoicing made easy and free with Refrens online bill makerCreate Invoice Now

Our happy users

Aniket - Refrens Invoice Software User
Refrens has become an essential tool for our business billing operations. The invoice generator is fast, reliable, and professional-looking—ideal for sending invoices to clients with accuracy and ease. It also helps us maintain consistency across our billing formats, which adds to our brand credibility.
AniketOwner, Spaceplexx, Coworking Space
Snehal
As a growing company, we needed a bill generator that could keep up with our pace—and Refrens delivers. It’s intuitive to use, offers powerful features like GST support and payment tracking, and ensures we stay on top of our receivables. It’s much more than a basic invoice maker.
Snehal BhattOwner, Nexait LLC, Agency
Nayan
Refrens offers everything we need from a modern invoice generator, easy-to-use templates, automatic tax calculations, and seamless client communication. It’s been a reliable bill maker for our accounts team and has reduced manual errors drastically. Definitely a smart choice for business billing.
NayanFounder, Sugoi Labs, Software Services Agency
Linkee
I switched to Refrens a few months ago, and the difference has been significant. It’s streamlined my entire invoicing workflow. The platform is fast, the invoice templates are clean and professional, and the tracking system makes follow-ups easier. It's a perfect solution for any business looking to scale efficiently.
Linkee AroraNewmarkable, Service & Consultancy

Pricing of online invoice generator

Only pay when you need premium features.
Refrens Free Plan
Free PlanAll of our premium features are available on a free trial. Experience what all Refrens has to offer without making any payment!
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Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

How to Create an Invoice Using an Invoice Generator?

If you search for how to create an invoice online, you’ll see thousands of results and dozens of tools offering free invoice creation. That overload can make it harder to decide the right way. Let’s break it down simply.

No matter what kind of business you run, there are only three main ways to create invoices:

  • Use free invoice templates from Microsoft, Google, or similar tools.
  • Use tools like online invoice generator.
  • Use complete invoicing software like Refrens.

Each option works differently based on your business needs, team size, and the volume of invoices you send.

Can I Use Microsoft or Google Invoice Templates?

Yes, you can. If you send just a few invoices each month and don’t need automation or tracking, then templates are enough. Freelancers and solo business owners often start here.

Steps to create an invoice with templates:

  • Pick a free invoice template from Microsoft Word, Google Docs, Excel, or Google Sheets.
  • Edit the template by adding client details, line items, and totals.
  • Customize design and colors to match your brand.
  • Add payment details.
  • Save as PDF and share with your client.

Pros of invoice templates:

  • Free and easy to start.
  • Word or Docs templates let you play with design.
  • Excel or Sheets templates calculate totals and taxes automatically.
  • Google templates store invoices on the cloud, so you can share them for collaboration.

Cons of templates:

  • Manual editing increases errors.
  • Time-consuming when customizing layouts.
  • Hard to track invoices.
  • No automation for reminders or late fees.
  • No dashboard or summary reports.
  • Extra steps to send invoices by email or WhatsApp.
  • Editing on mobile devices is frustrating.

Verdict: Templates are good for very light use but quickly become limiting.

How Do Online Free Invoice Generators Work?

Online tools make invoice creation faster. An online invoice generator lets you add details and download invoices instantly. Tools like Refrens provide a free bill generator that helps freelancers, small businesses, consultants, and service providers send professional invoices in minutes.

Here’s how you can create an invoice online using Refrens:

Invoice number: Auto-generated. You can change it if needed, but keep it unique.

Invoice and due date: Automatically filled, with the option to edit. Due dates default to net-30 but can be adjusted.

Logo: Upload your company logo, or skip if you don’t have one.

Billed By: Add your company or personal details (name, address, phone, email).

Billed To: Add client information.

Line items: Enter products or services with quantity and rate. Totals calculate automatically. You can add descriptions and even product images.

Taxes: Choose GST for India, VAT/TAX for US/UK, or disable tax for international clients. Refrens supports 150+ currencies and 175+ countries.

Terms and conditions: Add payment terms or late fee details.

Download or share: Save as PDF or use built-in sharing via email or WhatsApp.

Why Use an Invoice Generator Instead of Templates?

  • Saves time with auto-calculations.
  • Avoids manual errors.
  • Keeps invoices organized in one dashboard.
  • Sends invoices directly via email or WhatsApp.
  • Tracks due payments and sends reminders automatically.
  • Works smoothly on mobile or desktop.

An invoice maker like Refrens is free for basic use, but it also scales for businesses that need advanced invoicing, tax reports, and client management.

What About Using Invoicing Software?

If you send invoices daily or manage multiple clients, a full invoicing software is the best choice. Unlike simple bill makers, invoicing software includes:

  • Payment tracking.
  • Automated reminders.
  • Tax compliance.
  • Multi-currency support.
  • Integration with accounting, gst billing and reporting tools.

Refrens works both as a free invoice generator and as advanced invoicing software, so you can start free and upgrade only when your business grows.

Sample Invoice Format

Features of Refrens free invoice generator

I know what it’s like to be a non-accountant. I remember a time when creating a single invoice felt like a full-day project. It started with Tally, a powerful but complex system that felt like it was designed for accountants, not for small business owners like me. I'd spend more time navigating its features than I would on the actual invoice.

So, I tried Microsoft's invoice templates. They were a step up, but they came with their own set of headaches. Calculating taxes, applying discounts, and dealing with manual, error-prone entries was a nightmare. Then there was the design. It took forever to make an invoice look professional, and I'd often spend over an hour on a single document just to get it right for a client. My clients would ask for an invoice, and I'd dread the hour-long process that would follow.

I knew there had to be a better way. I realized I wasn't the only one struggling. Small business owners, freelancers, and self-employed professionals, they all needed a tool that was simple, easy, and made sense to someone without an accounting degree.

That's why I created Refrens Invoice Generator. It was built with one goal in mind: to make invoicing so simple that it's as easy as filling out a simple form. I wanted a tool that would allow anyone to create a professional invoice in minutes, not hours.

Invoicing Solution Built on Simplicity

Refrens first started as an invoice generator to a complete invoicing solution designed for simplicity, now a leading cloud accounting software for SMEs in India. It's built on the principle that your time is valuable, and creating an invoice should be the fastest part of your day.

  1. Simple User Interface: My biggest frustration with Tally was its complexity. That's why we designed Refrens with a simple user interface that’s intuitive and user-friendly. You don't need any accounting experience or training. The process is clear and straightforward, so you can create a professional invoice in minutes.

  2. Templates and Customization Options: I used to spend forever trying to get a decent design in Excel. With Refrens invoicing, you get professionally designed templates and customization options that lets you personalize your invoices to match your brand. You can change colors and logos with a single click, making it easy to create a professional-looking invoice that meets your needs.

  3. Automated Processes: The manual work in my old process was a nightmare. Our invoice generator automates many of the time-consuming processes. You can set up recurring invoices, schedule automatic email payments reminders, and even convert one document to another (like from an invoice to a credit note) with a single click. Plus, the system stores your client details, so you never have to enter them again. This helps you manage all your invoices in one place and create in-depth reports based on the payments you've received.

  4. Global & Local Compliance: With an increasing number of international clients, handling different currencies and tax systems was a major challenge. Refrens provides support for over 150 currencies and more than 175 countries, handling various tax types like GST, VAT, PPN, and SST. For Indian businesses, we make tax compliance easy by helping you generate IRN invoices and e-invoices, so you can file your taxes without any hassle.

  5. Smart Features for Faster Payments: Getting paid on time was always a challenge. That's why we added features to manage your cash flow. You can add your bank details, set up partial payments, and even offer early pay discounts to incentivize clients to pay you faster. Our automated payment reminders ensure you get paid without the awkwardness of having to chase clients yourself.

  6. Comprehensive Business Management: My old system left my invoices scattered everywhere. With Refrens, you get a single dashboard to manage all your invoices, clients, and products. You can track invoices easily, generate insightful reports, and even view a complete audit trail & edit history of every document.

  7. Accessibility and Support: As a small business owner, I'm always on the go. Refrens is a mobile-accessible platform that you can use from any device with an internet connection. And if you ever need help, our dedicated customer support team is available via live chat, email, or phone.

What started as a simple idea to solve my own frustration has grown into a powerful tool for thousands of non-accountants. It’s a complete solution that saves you time and lets you focus on what you do best.

Benefits of using Refrens online invoice generator

After all the struggle with complex software and manual spreadsheets, I built Refrens to be the perfect antidote to those headaches. It's more than just a tool; it's a complete shift in how you manage your business. Here are the benefits that Refrens brings, born from my own journey of frustration.

  1. Easy and Simple UI: My biggest frustration with Tally was the steep learning curve. The biggest benefit of Refrens is its simple user interface. I designed it to be so intuitive that even a non-accountant can create a perfect invoice on their first try, no training required. It's as easy as filling out a simple form, and your invoice is ready in minutes.

  2. Save Time and Effort: I used to spend an hour on a single invoice. With Refrens, that time is cut down to minutes. The automation features, like saving client details and one-click document conversion, save you countless hours and effort every month. It's time you can put back into your business or, even better, your personal life.

  3. No Calculation Errors: In Excel, a single wrong formula could mess up an entire invoice. That's a problem of the past. Refrens automates all calculations from taxes and discounts to totals so you can be confident that every invoice is free from calculation errors.

  4. Improved Cash Flow and Financial Clarity: Manually tracking payments was a messy process. Refrens gives you financial clarity from a single dashboard. You can see which invoices are outstanding, who owes you money, and how much you've collected. This, combined with features like automated payment reminders, directly improves your cash flow, so you're always in control of your business's finances.

  5. Streamlined Workflow & Improved Productivity: My old process was fragmented and inefficient. With Refrens, your entire invoicing workflow is streamlined. The platform automates tasks, helps you manage clients and expenses in one place, and provides valuable reports. This not only improves your productivity but also ensures that you have a single, organized system for your entire business.

  6. Accessibility and Security: I built this tool to be accessible from anywhere. Whether you're at your desk or on the go, you can access your invoices from a mobile, tablet, or desktop, as long as you have an internet connection. Most importantly, your data is securely stored in the cloud, so you never have to worry about losing a file again.

  7. Free to Use with 24/7 Support: I believe that every small business deserves a professional invoicing solution. That's why Refrens is free to use, with no hidden charges. And if you ever get stuck, our dedicated 24/7 customer support team is always available to help, so you never feel alone on your business journey.

What Are the Important Elements of an Invoice?

An invoice is not just a bill. It is an official record of a business transaction. If you create an invoice without the right elements, you risk delays in payment or confusion with your clients. Whether you use an invoice generator, or even a manual template, these are the key details every invoice must include.

Invoice Number - The invoice number is a unique identifier. It helps you and your client track payments. Without it, invoices can get mixed up. Most online invoice generators auto-generate invoice numbers, saving time and avoiding duplicate entries.

Invoice Date - The invoice date records when the invoice was created. This date is important for payment tracking, accounting, and compliance. If you use a bill generator, the date is usually filled automatically but can be changed when needed.

Billed By - This section shows who is sending the invoice. Add your business name, address, email, and phone number. If you are a freelancer or self-employed, you can add your personal details instead. An online invoice maker often allows you to upload your company logo here for branding.

Billed To - This section shows who will pay. Include the client’s name, company name, address, email, and contact details. A good invoice generator keeps this data saved, so you don’t need to type it every time.

Product or Service Description - Product descriptions explain what you are charging for. This avoids confusion and disputes. You can list services, products, or projects. Some bill makers even let you attach product images for clarity.

Quantity and Rate - Quantity and rate are the base of any invoice calculation. Multiply both to get the line item total. Modern invoice makers calculate totals automatically. You can also apply custom fields if you bill by hours, units, or milestones.

Taxes and Discounts - Taxes and discounts directly affect the final payment amount. If you create invoices in India, GST must be applied. If you create invoices in the US or UK, VAT or sales tax may apply. Most invoice generators let you pick tax types and add discounts easily.

Terms and Conditions - Terms and conditions set the rules. They explain payment timelines, late fees, and refund policies. This section protects your business and ensures the client knows the payment process. Using an online invoice tool makes adding and reusing terms simple.

How to Send an Invoice with Refrens invoice maker?

Once you've created your invoice, Refrens provides multiple convenient ways to send it to your client, ensuring a smooth and professional experience.

Download PDF: This is the most common method. You can download the invoice in a high-quality PDF format, save it to your computer, and then attach it to an email or send it through any messaging app.

Print Invoice: For clients who prefer physical copies or for your own records, you can easily print the invoice directly from the Refrens platform. This is a great option for maintaining hard copies for your files.

Share via Email: This method is integrated directly into the Refrens system. You can send the invoice to your client's email address without leaving the platform. A key benefit here is the ability to easily schedule automated payment reminders that will be sent via email, so you don't have to chase clients manually.

Share via WhatsApp: If your client communicates primarily through WhatsApp, you can send the invoice directly to them. Simply add your WhatsApp number and the client's number, and the invoice will be shared instantly. Similar to the email option, you can also schedule payment reminders to be sent via WhatsApp.

Invoice Creation Mistake

To ensure your online invoices are professional and processed quickly, avoid these common mistakes:

Missing Invoice Date: Always set the date so clients know the exact payment due date.

Incomplete Seller & Buyer Details: Fill in all names, addresses, and contact information.

Omitting Purchase Order Numbers: Include the client's required PO number if applicable.

Spelling & Grammar Errors: Proofread to maintain a professional image.

Wrong Invoice Numbering: Use sequential, unique numbering to prevent duplication.

Vague Item Descriptions: Clearly describe each product or service, including quantity and price.

Incorrect Totals or Tax Rates: Double-check all automatically calculated totals and tax amounts.

Unclear Payment Terms: Specify due dates (e.g., "Net 15") and accepted payment methods.

Late Invoice Sending: Send the invoice immediately after completing the work.

No Follow-Up Reminders: Enable automated reminders for upcoming or overdue payments.

To avoid these mistakes use simple and easy invoice creation tools like Refrens invoice maker.

More simple tools and softwares by Refrens

Beyond the invoice generator, Refrens provides a suite of integrated tools designed to streamline your entire business workflow:

Quotation Software: You create professional quotations effortlessly. You can track when a client views the quote and convert it into an invoice with one click once it is approved, saving you double entry.

eWay Bill Software: This tool helps Indian businesses generate GST-compliant eWay bills directly within the Refrens platform. You create eWay bills and e-invoices simultaneously with a single action, ensuring fast processing and full compliance for transporting goods.

Inventory Software: The software automatically tracks your stock levels in real-time. Inventory updates automatically every time you create an invoice or a purchase order. You monitor stock across multiple locations and get alerts for low-stock items, preventing stockouts.

Frequently Asked Questions (FAQ)

An invoice generator is an online tool that helps businesses create professional invoices quickly and easily. It removes the need for manual preparation in spreadsheets or word processors. The generator allows you to customize invoice templates and instantly produce a polished document ready for sending.

Refrens invoice generator allows you to create invoices for free without taking much time. Head over to Refrens invoice generator and start creating invoices using pre-formatted invoice templates. You can add your logo, brand colors, and multiple invoice templates and use many more such features to keep your brand consistent.

Refrens is a top-tier free invoice generator because it provides a comprehensive, no-cost business solution. You create and send invoices to clients without paying any amount. The tool offers total customization, letting you adjust fields and columns freely. Refrens gives you flexible sharing options like to download the invoice as a PDF or send it directly via email or WhatsApp.

Yes, you can easily create an invoice on your phone using Refrens. Refrens is a mobile-accessible platform. This means you access the invoice generator from any device including your smartphone or tablet, as long as you have an internet connection. You can also use our dedicated mobile app for an optimized experience when creating and sending invoices on the go.

FREE! Refrens invoice generator is free for every small business, agency, startup, and entrepreneur. You can generate 15 documents every year. Also, manage invoices and access free templates.

An invoice is a business financial document that a seller gives to a buyer. It acts like a bill. The invoice shows what products or services the seller gave, how much each one cost, and the total money the buyer needs to pay. The invoice is important because it asks the buyer for money and keeps a record of the transaction for both the buyer and the seller.

The main difference is the purpose and timing. An invoice is a document that requests payment, while a receipt is a document that confirms payment has been made. It serves as proof of payment.

The simplest way to understand the difference is by considering who issues the document and who receives it. Invoice (Seller's Perspective): When the document is issued by the seller and sent to the buyer, the seller considers it an invoice. It serves as their record of the sale and their formal request for payment. Bill (Buyer's Perspective): When the document is received by the customer or buyer, they often refer to it as a bill. It represents their liability—the money they owe. Example: When you finish eating at a restaurant, you ask for the bill. For the restaurant owner, however, that same document is the invoice they use for their sales and accounting records. While both documents request payment, the name often depends on whether the person is the one asking for payment (seller/invoice) or the one receiving the request (buyer/bill).

Yes, you can add extra details like shipping details, discounts, and custom fields for both client and line item. Apart from that, you can also upload your logo, signature and attachments.

Yes. All the invoices created by you are saved online. You can access all the invoices anytime just by logging into your account.

Yes, you can save and manage all the details of your client under client management tab. This feature helps you to avoid retying of customer details every time on the invoice.

You can receive payments via the regular banking system, like IMPS, NEFT, RTGS and UPI, directly into your account from the client. Such methods of payment have no involvement from our end, and we do not charge anything. You can also use only payment links to accept the payments. Refrens provide the platform to accept the online payments.

Yes, it is easy to download the PDF invoice using Refrens invoice maker. Clicking on the option of Download PDF will make your invoice in PDF format. Moreover, you can also email the invoice, print the invoice, and send the invoice via WhatsApp or schedule it for future dates.

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small, non-intrusive Refrens branding. It helps us spread the word and keep the free features going. Documents of Premium customers will carry only your business branding.

When you decide to leave Refrens, you have the option to download all your customer data, invoices, quotations, and other documents at any time. This ensures that you have access to your important business information even after discontinuing your use of the platform. Refrens prioritizes data security and allows users to retain their data for their records or for transitioning to another platform if needed.

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