8 Best Small Business Invoicing Software (Updated 2025 List)

Managing invoices doesn’t have to be a tedious task, especially when the right invoicing software can make all the difference. For small businesses in India, efficient invoicing means more than just sending bills – it’s about staying GST-compliant, improving cash flow, and creating a seamless customer experience. 

In this blog, we’ve rounded up the best invoicing software tailored for small businesses. Whether you need customizable templates, inventory integration, or payment gateway support, these tools offer features to streamline your billing process and help your business thrive. 

Let’s dive into the options and discover which one suits your needs best!

Software	Starting Price	Trial Period	Free version
Refrens	₹4700/year	✔️	✔️
Zoho Invoice	Free	–	✔️
Vyapar	₹3599/year	❌	✔️
TallyPrime	₹18,000/year	✔️	❌
Mybillbook	₹2604/year	✔️	❌
ProfitsBook	₹8988/year	❌	✔️
ClearOne	Custom	✔️	❌
Marg	Custom	–	–

Key Features Every Invoicing Software Needs for Small Businesses in India

• GST-Compliant Invoicing: Generate invoices with automatic GST calculations, HSN/SAC codes, and seamless e-invoicing support, ensuring adherence to Indian tax regulations.
• Customizable Invoice Templates: Create invoices with flexible templates that align with your brand, including logos, custom fields, and tailored layouts.
• Multi-Currency Support: Handle invoices in various currencies for businesses working with international clients, along with real-time exchange rate tracking.
• Recurring Invoices: Automate recurring billing for subscription-based services or repeat customers, saving time and reducing manual errors.
• Accounts Payable & Receivable: Manage supplier payments and customer invoicing effortlessly, while keeping track of overdue payments to maintain a healthy cash flow.
• Financial Reporting: Generates essential financial statements, including income statements, balance sheets, and cash flow statements, with customization options.
• Integrated Payment Gateways: Include payment links in invoices to accept online payments via UPI, Razorpay, Paytm, or bank transfers, enabling faster collections.
• Real-Time Tracking of Receivables: Keep track of unpaid invoices and outstanding amounts with dashboards that offer insights into receivables.
• Automated Reminders and Notifications: Schedule payment reminders for overdue invoices, helping improve cash flow without manual intervention.
• Expense Management: Include expense tracking alongside invoicing to manage business finances holistically and prepare detailed profit-loss statements.
• Inventory Management Integration: Sync invoicing with inventory updates to track stock movements and ensure accurate product availability for orders.
• Mobile App Support: Access invoicing tools on mobile devices, enabling small business owners to create, send, and track invoices anytime, anywhere.

1. Refrens

Relied on by more than 150,000 businesses in 170+ countries, Refrens is a top business management solution tailored for all sizes of businesses in India. This all-encompassing platform simplifies everyday tasks by seamlessly combining invoicing, accounting, sales management, and more into one intuitive system.

Designed for the unique needs of Indian businesses, Refrens enables users to handle all aspects of their business with ease, boosting efficiency, improving organization, and fostering growth.

Key Features:

• GST and Non-GST Invoicing: Create fully customized GST or non-GST invoices within seconds with automation assistance, ensuring compliance and professionalism.
• Customizable Templates: Design professional invoices aligned with your brand identity, including logos, color schemes, and custom fields.
• E-Invoicing and E-Way Bill: Effortlessly convert invoices into e-invoices or generate e-way bills with just one click, ensuring smooth compliance
• Quotation and Estimates: Quickly create attractive, customizable quotations and estimates. Track when clients view them and convert them into invoices with one click.
• Automated Payment Reminders: Get paid faster by sending automatic reminders for outstanding invoices via WhatsApp or email.
• Recurring Invoices: Automate recurring billing for subscription-based services or retainer projects, ensuring timely and consistent payments.
• Multi-Currency Invoicing: Generate invoices in multiple currencies to cater to international clients.
• Audit Trails: Track and review all changes made to invoices by team members for improved accountability and transparency.
• Invoice API: Create invoices directly through your website or app with Refrens’ invoice API, streamlining the billing process.
• Integrated Accounting: Automatically pass journal entries, create vouchers, and update ledgers based on your invoices and other accounting documents.
• Reports and Analytics: Access detailed financial reports, including profit and loss, payment summaries, client insights, and expense tracking, to monitor business performance.
• Expense Management: Track and report various expenses, including employee salaries, reimbursements, utility bills, and other operational costs, with detailed status updates.
• Multi Business Management: Effortlessly manage multiple businesses from one platform, streamlining operations and performance tracking. 
• Multi-User Support: Manage multiple users with role-based access, ensuring secure collaboration across teams.
• Third-Party Integrations: Boost productivity by integrating with platforms like WhatsApp, Shopify, and Facebook, streamlining communication and workflows.

Additional features:

Refrens integrates a sales CRM for managing leads and pipelines, automates expense tracking, and provides detailed financial reporting. Inventory Management: Automatically update inventory levels with every invoice or expense entry, track stock levels, and analyze inventory data in real-time. The user-friendly platform has customer support and cloud-based access, making it ideal for businesses looking to streamline invoicing and sales processes.

Pricing:

• Basic Plan: Free 
• Accounts Lite: ₹4,700/year 
• Accounts GST: ₹9,500/year 
• Accounts: ₹12,000/year

User Reviews:

2. Zoho Invoice 

Zoho Invoice is an invoicing software tailored for small businesses, freelancers, and entrepreneurs. It allows you to create professional invoices, automate reminders, and accept payments seamlessly. With an intuitive interface, it supports GST-compliant invoices, recurring invoicing, and brand customization. The platform ensures data security and integrates with other Zoho applications.

Key Features:

• Recurring Invoicing: Automate invoice creation for repeat customers by setting frequencies and payment terms. This reduces manual effort and ensures on-time payments.
• Customizable Templates: Use various templates to design invoices that align with your brand identity. Add custom fields, business logos, and tax details effortlessly.
• Expense Tracking: Log and allocate business expenses to specific invoices or projects. This simplifies cost management and financial reporting.
• Time Tracking: Manage project hours efficiently and convert billable time into invoices with a single click. This is especially useful for service-based businesses.
• Multi-Currency Support: Generate invoices in different currencies, ensuring smooth transactions for global clients. Zoho also provides real-time exchange rate updates.
• Payment Gateway Integration: Accept payments via UPI, credit cards, or net banking directly from invoices. The software supports multiple gateways for ease of use.
• Inventory Integration: Sync your inventory data with invoices to track stock levels in real-time and prevent overselling. Zoho Invoice ensures accurate billing by linking items directly from inventory.

Additional Features:

Zoho Invoice offers advanced search, archived invoice storage, and a self-service client portal for transparency. It also integrates with Zoho CRM and Analytics to streamline business operations, providing insightful reports on receivables, sales, and more.

Pricing:

Free Forever Plan: Includes all features with no limits on invoices or customers.

User Reviews:

3. Vyapar

Vyapar is an all-in-one solution crafted specifically for small and medium businesses in India. It simplifies tasks like GST-compliant billing, stock management, and accounting. The platform enables users to create professional invoices, efficiently track inventory, and maintain error-free financial records. Its easy-to-use interface and offline accessibility make it ideal for businesses looking to streamline their day-to-day operations.

Key Features:

• GST-Ready Billing: Create accurate invoices in line with GST norms, ensuring compliance with tax regulations.
• Customizable Invoice Templates: Allows users to create professional invoices using customizable templates. You can add your logo, brand colors, and other details to make invoices match your business identity.
• Expense Recording: Log and classify expenses accurately to gain better visibility into spending patterns and control costs.
• Automated Payment Alerts: Send timely reminders to clients for outstanding payments, improving collections and cash flow.
• Cross-Device Access: Manage business operations seamlessly on multiple devices with synchronized data for consistency.
• Data Protection: Secure your business data with automatic backups and advanced security protocols to prevent loss or breaches.
• Detailed Analytics: Generate insightful reports, from profit and loss summaries to inventory performance, to make informed decisions.

Additional Features:

Vyapar offers barcode scanning for quick stock updates, role-based multi-user access, and real-time stock monitoring with low-stock alerts and batch management. Its offline mode ensures uninterrupted usage without the internet.

Pricing:

• Silver Plan: ₹3,599/year
• Gold Plan: ₹4,999/year

User Reviews:

4. ClearOne

ClearOne is a versatile billing and invoicing software tailored for small businesses, offering solutions for GST-compliant invoicing, payment collection, and inventory tracking. The platform enables businesses to create professional invoices quickly, manage stock efficiently, and streamline payment processes. Its seamless integration across mobile and desktop devices ensures flexibility and ease of use.

Key Features:

• Quick Invoice Generation: Create GST-compliant invoices within seconds using auto-filled details to simplify operations and enhance accuracy.
• Customizable Templates: Design invoices, quotations, and delivery challans using customizable templates that match your brand’s identity.
• Instant Invoice Sharing: Easily share invoices with clients and accountants in real time for seamless communication and quicker processes.
• GST Identification Number (GSTIN) Management: Manage unlimited GSTINs effortlessly, ensuring streamlined compliance across multiple businesses or locations.
• E-Invoicing and E-Way Bill Integration: Convert invoices into e-invoices or generate e-way bills with a single click for hassle-free compliance.
• Accessible Across Platforms: Manage invoicing and inventory effortlessly using the mobile app or desktop interface, anytime and anywhere.
• Integrated Payment Options: Set up UPI and net banking payments linked directly to invoices, simplifying collections and tracking.
• Smart Inventory Tracking: Monitor stock levels in real-time and receive alerts for low stock to maintain smooth business operations.
• Comprehensive Inventory Insights: Generate detailed reports to understand stock movement, identify trends, and plan restocking.

Additional Features:

ClearOne boosts productivity with cloud-based data security, real-time HSN code lookup, and smart inventory tracking with low-stock alerts. It stays updated with the latest GST changes for seamless compliance.

Pricing:

Custom Pricing based on your business requirements.

5. TallyPrime

TallyPrime is an all-inclusive software solution designed for small and medium businesses to simplify invoicing and accounting. It supports multi-currency invoicing, customized pricing levels, and address management, making it suitable for various industries. The platform’s intuitive interface and flexible features help businesses handle financial operations efficiently. TallyPrime ensures seamless billing, real-time data management, and compliance with GST regulations.

Key Features:

• Support for Multiple Currencies: Effortlessly generate invoices in different currencies, with automatic calculations for exchange rate fluctuations to maintain accurate records.
• Custom Pricing Levels: Create multiple pricing tiers (e.g., wholesale, retail) and assign them to specific customers, ensuring streamlined billing with minimal manual input.
• Manage Multiple Addresses: Store and use various addresses for both your business and clients, allowing flexibility in invoicing and reporting.
• Integrated Payment Options: Attach QR codes or payment links to invoices, enabling customers to pay easily via UPI or online payment gateways.
• Multi-Tasking Support: Switch between tasks without disrupting ongoing work, allowing you to manage multiple operations efficiently.
• Automated Receivables and Payables: TallyPrime automatically updates receivables and payables upon saving invoices, ensuring accurate financial tracking.
• Unique Numbering for Vouchers: Use multiple numbering systems for vouchers (e.g., cash sales vs. credit sales) to keep records neat and organized.

Additional Features:

TallyPrime offers zero-value transactions and post-dated entries, making it suitable for promotional offers and future-dated deals. Detailed business reports provide insights into inventory, sales, and financial performance, helping businesses make informed decisions.

Pricing:

• TallyPrime Silver (Single User): ₹18,000 + GST
• TallyPrime Gold (Multi-User): ₹54,000 + GST

User Reviews:

6. Marg

Marg ERP is an all-in-one software solution designed to simplify GST billing, inventory management, and accounting for businesses. With features like fast billing, stock tracking, and detailed analytics, it supports businesses in optimizing their operations. Marg ERP adapts to various industries with customizable options, making it suitable for retail, distribution, and other business needs.

Key Features:

• Customizable Invoices: Tailor templates with logos, company details, and tax information for professional-looking invoices.
• GST-Compliant: Automatically calculates GST, includes necessary tax details, and ensures compliance.
• Easy Sharing: Share invoices via email or WhatsApp, or export them to PDF.
• Multi-Device Access: Generate invoices on any device for flexibility in managing your business.
• Barcode Integration: Speeds up invoice creation with barcode scanning, ideal for large inventories.
• Multiple Payment Methods: Accept payments via cash, credit, debit, or online gateways.
• Partial & Advance Payments: Create invoices with partial or advance payments, tracking due amounts accurately.
• Multi-Currency Support: Generate invoices in multiple currencies for international clients.
• Recurring Invoices: Automate billing for subscriptions or repeat services.
• Comprehensive Reporting: Access detailed reports on sales, payments, and outstanding invoices.
• Customer Account Management: Track customer payments and balances for better cash flow management.

Additional Features:

Marg ERP also includes customer loyalty features like points management, automated reminders for payments or promotions, and direct integration with e-way bills. Businesses can create personalized websites for product promotions, online orders, and payment collection to enhance their digital presence.

Pricing:

Custom pricing based on your business requirements.

User Reviews:

7. Mybillbook

myBillBook is a robust invoicing software built for Indian small businesses. It enables seamless GST-compliant invoicing, e-invoicing, and e-Way bill generation. The software offers fully customizable invoice templates, multi-device access, and automated sharing options via WhatsApp and SMS. Designed to cater to diverse business needs, it combines invoicing with efficient business and inventory management tools.

Key Features:

• Customizable Invoice Templates: Create invoices that reflect your brand with multiple themes and customization options for GST and non-GST formats.
• E-Invoicing Compliance: Generate GST-compliant e-invoices easily, ensuring seamless integration with government portals.
• Automated Invoice Sharing: Share invoices instantly with customers through WhatsApp and SMS for faster communication and payments.
• Multi-Format Invoice Printing: Print invoices in A4, A5, and thermal formats, offering flexibility to suit your business requirements.
• Recurring Invoices: Automate recurring billing for regular clients, saving time and reducing manual effort.
• POS Billing Integration: Generate invoices directly through POS systems, ensuring instant billing and inventory updates.
• Proforma and Quotation Creation: Create detailed quotations, proforma invoices, and estimates that can be easily converted into final invoices.

Additional Features:

myBillBook also supports GSTR filing, expense tracking, and digital catalog creation. It provides marketing tools like WhatsApp campaigns and loyalty programs to enhance customer engagement. The software is accessible across Android, iOS, and desktop platforms, ensuring flexibility for all users.

Pricing:

• Diamond Plan: ₹217/month (billed annually)
• Platinum Plan: ₹250/month (billed annually)
• Enterprise Plan: ₹417/month (billed annually)

User Reviews:

8. ProfitsBooks

ProfitBooks is a comprehensive invoicing tool for small businesses that simplifies the process of creating, managing, and tracking invoices. It enables businesses to generate professional, multi-currency invoices and ensures faster payments with features like automated reminders and payment gateway integrations. With customizable templates and a client portal, ProfitBooks is tailored for businesses looking to streamline invoicing and boost cash flow.

Key Features:

• Professional Invoice Templates: Create branded invoices using customizable templates that align with your business identity and industry requirements.
• Multi-Currency Support: Generate invoices in multiple currencies, making it easier to handle international clients and transactions.
• Automated Invoice Reminders: Set up reminders for overdue payments to ensure timely collections without manual follow-ups.
• Client Portal Access: Provide your customers with access to a secure portal where they can view, manage, and pay their invoices online.
• Payment Gateway Integration: Include payment links within invoices to allow clients to pay securely online, speeding up cash flow.
• Estimates and Quotation Management: Convert estimates or quotations into invoices with just a few clicks, reducing repetitive work.
• Invoice Tracking and Receivables Management: Monitor outstanding invoices and track receivables in real-time to maintain a healthy cash flow.

Additional Features:

ProfitBooks goes beyond invoicing with features like tax reporting, sales order management, and multi-user support. It also provides detailed sales analytics and financial reports to give you insights into your business performance, all accessible on an intuitive interface.

Pricing:

• Startup Plan (FREE Forever)
• SMB Plan: ₹749/month

User Reviews:

Key Factors to Consider When Choosing Invoicing Software for Your Small Business

• Ease of Use: The software should have a user-friendly interface, enabling non-technical users to create and manage invoices effortlessly.
• GST Compliance: Ensure support for GST calculations, HSN/SAC code integration, e-invoicing, and auto-generation of GST reports like GSTR-1 and GSTR-3B.
• Customizable Invoice Templates: Look for options to add logos, company details, custom fields, and color schemes to align invoices with your brand.
• Payment Gateway Integration: Choose software that integrates with payment gateways like Razorpay, Paytm, or UPI, enabling secure and convenient online payments.
• Multi-Currency Support: Essential for international transactions, it should handle currency conversions automatically and track exchange rate differences.
• Affordable Pricing: Opt for software with transparent pricing plans that fit your budget, offering free trials or basic plans for startups.

Conclusion

Efficient invoicing is more than just sending bills; it’s about simplifying operations, staying compliant, and creating a seamless financial workflow for your business. The invoicing software we’ve explored offers a variety of features to help small businesses in India thrive—from GST compliance and automated payment reminders to multi-currency support and inventory integration. 

Each tool is designed to make invoicing effortless and accurate, so you can focus on growing your business. Take a moment to assess your needs, explore the options, and choose the software that aligns best with your goals. The right tool can save you time, reduce stress, and set your business up for long-term success!