Best Invoice and Packing List Software: A Complete Guide

Dealing with invoices and packing lists can be a real headache, especially when you are juggling multiple shipments and clients. Finding the right software can make things a lot easier, cutting down on mistakes and saving you time. 

In this blog, you’ll find the best invoice and packing list software options out there. We’ll break down their key features, pricing, ratings, and reviews to help you pick the one that fits your needs best. 

Software	Starting Price	Ratings	Trial Period	Free Plan
Refrens	₹3,900/year	4.9⭐	Yes	Yes
ECOUNT	₹49,200/year	4.4⭐	7 Days	No
The ERP Hub	Custom	–	No	No
ExpoMaster	Custom	–	No	No
Zoho	₹749/year	4.5⭐	14 Days	Yes
Shipzy	₹799/year	4.5⭐	Till 150 Documents	No
easybill	₹3600/year	3.8⭐	7 Days	No

A Detailed Analysis of the Best Invoice and Packing List Software 

1. Refrens 

Refrens is the preferred business software for more than 150,000 users in 178 countries. Catering to freelancers, consultants, and agencies, it provides a robust set of features designed to meet the diverse needs of businesses worldwide.

With seamless GST billing software, e-way bill creation, and comprehensive inventory management, Refrens ensures complete compliance and operational efficiency, making it the best choice for modern businesses.

Key Features: 

• Automated Invoicing: Create personalized and automated invoices that reflect your business identity, leaving a strong impression on your clients.
• E-invoicing: Simplify your billing process with e-invoicing software that allows you to generate online invoices, using an efficient invoice generator access essential tools, and create insightful reports effortlessly.
• E-Way Bill Software: Create a compliant e-way bill in a single click.
• Automatic Payment Reminders: Enhance your cash flow by sending automated invoice reminders through WhatsApp and email using integrated payment reminder software.
• Multi-Currency Support: Seamlessly handles transactions in multiple currencies, simplifying billing processes for international sales and purchases.
• Payment Gateway Integration: Integrate with popular payment gateways to facilitate secure and convenient online payments from customers worldwide, enhancing cash flow management.
• Expense Tracking: Track expenses related to export operations, categorize costs, and generate insightful reports for better financial decision-making in the export business.
• Shipping Information: Input or select your business address, including country, city, and postal code. Utilize the client’s address or designate a different shipping address, with the option to save it to client details. Custom fields can be added as required.
• Transport Information: Choose a transporter and enter the distance in kilometers. Specify the mode of transport, document number and date, vehicle type and number, transaction type, and sub-supply type for comprehensive transport documentation.

Additional Features:
Sales CRM with Invoicing features, Client and Vendor Management, Accounting,  Invoice generator API, accounting and GST Reports, pipeline management software, Inventory management, quotation software, sales orders, purchase orders, credit notes, debit notes, etc.

Pricing Plans:

• Basic: Free
• Books Essential: ₹3,900/year/business
• Books GST: ₹7,500/year/business
• Books Pro: ₹8,500/year/business

Ratings:

• Capterra: 4.8⭐/05
• G2:  4.6⭐/05
• Software Suggests: 4.8⭐/05
• Software Advice: 5⭐/5
• Get App: 4.9⭐/5

2. ECount

ECount is a cloud-based ERP solution ideal for small and midsize businesses. It helps manage inventory, production, logistics, sales, accounting, and payroll. 

As the best invoicing software, ECount allows you to track inventory across multiple locations and customize reports, invoices, and modules to fit your needs. It also supports production management, material tracking, and handling sales and purchases, making it suitable for various industries worldwide.

Key Features:

• Automatic Generation of Invoice/Packing List: Create invoices and packing lists automatically by importing sales records, providing an efficient solution for creating invoices.
• Customer Information Retrieval: Automatically fetch details like L/C Issuing Bank and Shipper/Exporter when entering customer information.
• Template Customization: Personalize invoice and packing list templates to suit your company’s format preferences.
• Export History Management: Monitor and manage export business history using invoice numbers and dates for tracking progress with export management software.
• Email Functionality: Send invoices and packing lists to overseas customers via email and verify delivery through sent history.
• Search and Track: Locate and track slips using invoice numbers and dates to monitor progress and history.

Additional Features: 

Warehouse management system (WMS), after-sales management, customer management, sales order management, receivable management, and shipping management. 

Pricing Plans:

• 7 days free trial 
• Subscription Fee: ₹49,200/year

Rating:

• Software Advice: 4.5⭐/5
• Capterra: 4.4⭐/5
• Get App: 4.4⭐/5

3. The ERP Hub

The ERP Hub provides both SaaS and on-premises ERP software solutions. It includes a variety of modules such as production planning, accounting, finance, and more, offering comprehensive tools to manage and streamline business operations effectively.

Key Features:

• Export Invoice Creation: Create export invoices in different currencies and automatically convert them to Indian Rupees.
• E-Way Bill and E-Invoice: Create e-way bills and e-invoices for compliance with shipping regulations using top e-way bill software, ensuring every shipping invoice is accurate and meets all legal requirements.
  Create e-invoice seamlessly to streamline your invoicing process and maintain regulatory compliance.
• Inventory Management: Keep track of your inventory automatically when invoices are created.
• Packing List Printing: Generate packing lists with all the necessary shipping details for customs.
• Dynamic Packing Management: Easily manage packing by organizing items into boxes, larger boxes, and pallets.
• Port Management: Track and manage shipments to various ports.
• Foreign Exchange Gain and Loss Tracking: Keep track of your financial gains and losses from currency exchanges.

Additional Features:

Bill’s receivable, purchase cycle, delivery performance report, order estimation report, quotation revision history, sales material analysis report, order fob (end-to-end overview), lead (inquiry/deal management system)

Pricing Plans: It offers customized pricing tailored to your business needs

4. ExpoMaster

ExpoMaster is a leading export documentation software designed for businesses of all sizes involved in exporting goods. It simplifies the creation and management of export & shipping invoices, packing lists, commercial invoices, and more. 

Key Features:

• GST Invoicing: Simplify the process of creating and managing invoices using GST billing software, ensuring all necessary details are included and compliant with export standards.
• Proforma Invoicing: Create proforma invoices for preliminary billing, providing customers with an estimate before the final invoice is issued.
• Comprehensive Export Documentation: Create and manage all types of export documents like invoices, packing lists, and shipment reports.
• Customizable Templates: Design and customize documents and reports to fit your business needs.
• Dynamic Packing Management: Organize items into nested shipping containers like boxes and pallets.

Additional Features:

Order Tracking, Certificate of Origin, Shipment Reporting, Duty Drawback Incentive and Shipment reports, Export Turnover Statements, Payment Realization report

Pricing Plans: It offers customized pricing tailored to your business needs

 5. Zoho

Zoho is a timekeeping and invoicing software, featuring a packing slip generator that enables businesses to create professional packing slips and invoices effortlessly.

Ideal for tracking shipments and ensuring accuracy, Zoho Inventory helps businesses streamline their inventory management and enhance customer satisfaction with efficient inventory invoice processing. Additionally, Zoho is considered the best purchase sales invoice software, making it a top choice for managing invoices effectively.

Key Features:

• Professional Invoicing: Zoho Invoice enables businesses to quickly create polished invoices using an efficient Invoice Generator software, promoting a strong brand image and ensuring timely payments.
• Detailed Reports: Generate comprehensive reports on invoicing and client management to support informed decision-making.
• Payment Reminders: Automatically send payment reminders to clients, facilitating faster payments and reducing overdue payments. This helps in managing interest on unpaid invoices effectively.
• Instant Creation: Create packing slips anywhere, at any time, using the Zoho Inventory app.
• Organization and Reference: Helps both sellers and receivers organize and confirm package contents, especially useful for large orders with multiple shipments.
• Quick Identification: Enables quick identification of missing items by cross-checking received items against the packing slip.
• Easy Access: Acts as an instant reference when shipping labels are damaged or missing, aiding in confirmation and bookkeeping.

Additional Features:

Offering multilingual billing, customizable invoicing format, smooth integration with third-party apps, centralized client data, workflow automation, lead management software, multiple pipelines, sales, and pipeline tracking

Pricing Plans:

• 14 days free trial
• Standard: ₹749/year
• Professional: ₹1999/year
• Premium: ₹3999/year
• Custom: Contact to get a custom quote as per your business requirements

Ratings:

• G2 4.1⭐/5
• Capterra 4.3⭐/5
• Get app 4.3⭐/5
• Software Advice 4.5⭐/5

6. Shipzy 

Shipzy is an export business order management software designed to streamline your shipping process. 

It offers comprehensive features to create and manage packing lists, proforma invoices, and commercial invoices, ensuring compliance with import/export regulations and improving customer satisfaction. With automated data entry and logistics management, Shipzy enhances the efficiency and accuracy of your shipments.

Key Features:

• Invoicing: Generate detailed and accurate invoices for your shipments, ensuring all financial transactions are properly documented.
• Purchase Order Creation: Simplify the procurement process by generating and managing purchase orders directly within the software.
• Packing List: Simplifies the shipping process with a feature that allows for easy generation of packing lists, ensuring shipments are accurately documented and efficiently processed for customs clearance.
• Shipment and Port Stuffing Status Tracking: Monitor the status of your shipments and port stuffing to ensure timely deliveries.
• Smart Dashboard: Access a comprehensive dashboard that provides real-time insights into your shipping operations.
• Expense Management: Track and manage shipping-related expenses to maintain accurate financial records with expense management software.
• Profit and Loss Reports: Generate detailed profit and loss reports to analyze the financial performance of your export business.

Additional Features: 

Inventory management, Purchase Order, Shipment/Port Stuffing Status, Reports

Pricing Plans:

• 150 documents free trial
• Basic Plan: ₹799/year
• Standard Plan: ₹1199/year₹1199
• Organization Plan: ₹3199/year
• Enterprise: Contact to get a custom quote as per your business requirements

Ratings:

• G2: 4.5⭐/5
• Capterra: 4.6⭐/5
• Software Advice: 4.5⭐/5

7. Easybill

Easybill is an invoicing and shipping management software designed to simplify and streamline the shipping process for businesses, particularly in e-commerce. 

It offers features such as automated packing lists, import management, and seamless integration with shipping service providers to enhance efficiency and accuracy in order fulfillment, covering all invoicing basics.

Key Features:

• Invoicing: Generate detailed and accurate invoices for your shipments, ensuring all financial transactions are properly documented.
• Packing List Creation: Automatically create packing lists to ensure accurate and efficient documentation of shipment contents for customs clearance.
• Import Manager: Retrieve order data automatically and generate invoices, delivery notes, and shipping data from it.
• Delivery Note: Create detailed delivery notes that can be attached to shipments, containing all necessary order details excluding the value of the goods.
• Shipping Data Transfer: Transfer shipping data directly to service providers, streamlining the logistics process.
• Smart Dashboard: Access real-time insights into your shipping and invoicing operations.

Additional Features

Order Management, Expense Tracking, Profit and Loss Reports, Customizable Templates, Multi-currency Support, Tax Calculation, Customer Database, E-commerce Integration, API Access, Mobile App.

Pricing Plans:

• 7 days free trial
• Basic: 3600/year
• Plus: 4800/year
• Business: 8400/year

Ratings:

• Capterra: 3.8⭐/5
• G2: 4.5⭐/5
• Get App: 3.8⭐/5

How to Choose the Right Software for Your Business

• Identify Your Needs: Assess your business requirements to determine which features are essential for your invoicing and packing list processes.
• Evaluate Invoicing Features: Match the features of the software to your specific needs, ensuring that the tool can handle your business operations efficiently.
• Consider Budget: Find a solution that fits your budget while still offering the necessary features. Consider both upfront costs and potential savings from increased efficiency.
• Trial and Feedback: Take advantage of free trials to test the software. Gather feedback from your team to ensure the tool meets your business needs.
  
  Selecting invoice management software involves careful consideration of these factors to ensure that you choose a solution that enhances your business operations and meets your specific needs.

Tips for Implementing Invoice and Packing List Software

• Training: Ensure that your staff are adequately trained on the new software to maximize its benefits and minimize errors.
• Integration: Integrate the software with your existing systems to streamline operations and avoid data silos.
• Customization: Tailor the software to fit your business processes, using customizable templates and settings.
• Support: Utilize customer support and resources provided by the software vendor to address any issues and ensure smooth implementation.
  
  Addressing common invoicing challenges with these practices helps ensure a seamless transition and maximizes the efficiency and accuracy of your invoicing and packing list processes. Tackling invoice problems and solutions proactively can greatly enhance your business operations.

Understanding Invoice and Packing List Software

Invoice and packing list software are digital tools designed to automate and manage the creation, distribution, and tracking of invoices and packing lists. These tools help businesses ensure that shipments are accurately documented and that clients receive professional, timely invoices.

When selecting invoice and packing list software, consider the following key features:

• Automation: Automate repetitive tasks to save time.
• Customization: Tailor invoices and packing lists to reflect your brand.
• Integration: Seamlessly integrate invoicing with inventory management software, accounting and other software.
• Tracking: Monitor the status of invoices and shipments.
• User-Friendly Interface: Easy to use, with minimal training required.

Benefits of Using Invoice and Packing List Software

• Efficiency: Software streamlines the process of creating and managing invoices and packing lists, reducing the time spent on these tasks and freeing up resources for other important activities. This is one of the key benefits of automated invoice processing.
• Accuracy: Automated systems minimize the risk of errors in documentation, ensuring that invoices and packing lists are accurate and complete. Automated invoicing ensures precision and reliability.
• Professionalism: High-quality, customizable templates allow businesses to create professional-looking documents that reflect their brand’s identity.
• Tracking: With tracking features, businesses can easily monitor the status of invoices and shipments, ensuring timely payments and deliveries.

Conclusion

Selecting the right invoicing and packing list software is essential for any business or sole trader to streamline their operations and improve efficiency. By considering key features, pricing, and user reviews, you can find the best solution to meet your business needs. The right software will help reduce errors, save time, and ensure smooth and accurate documentation for shipments, allowing you to invoice like a pro.

Once you are done having your invoicing and packing lists in order, get your finances in order with the comprehensive list of accounting software leading in the market.

FAQs

Q1: What is invoice and packing list software?
A1: Invoice and packing list software is a tool designed to streamline the creation, management, and organization of invoices and packing lists for businesses.

Q2: Why should I use invoice and packing list software?
A2: Using such software can save time, reduce errors, enhance accuracy, and improve overall efficiency in handling business transactions and shipments.

Q3: How does this software improve accuracy?
A3: It automates calculations, ensures consistent formatting, and reduces manual data entry errors, thus improving accuracy.

Q4: Does it support multiple currencies and languages?

A4: Many solutions offer support for multiple currencies and languages to cater to international clients and vendors.

Q5: Can I integrate this software with other business tools?

A5: Yes, integration with other tools like accounting software, Sales CRM software, and inventory management is often supported.

Q6: How can I choose the best software for my business?
A6: Consider factors like ease of use, features, pricing, customer support, and integration capabilities to choose the software that best fits your business needs.

Q7: Do I need any technical expertise to use the software?
A7: Generally, no technical expertise is needed as these tools are designed to be user-friendly and intuitive.