Best Workshop Invoice Software

Running a workshop means handling many tasks, like managing inventory, scheduling appointments, and keeping customers happy. Creating and managing invoices can add to the stress. That’s where workshop invoice software comes in—it makes billing easy and accurate.

This blog will explore the 10 best invoicing software options, highlighting their key features, pricing plans, ratings, and user reviews. This information will help you choose the software that best fits your needs.

Software	Starting Price	Average Rating	Trail Period	Free Plan
Refrens	$90/year	4.9⭐	Yes	Yes
ZarMoney	$240/year	4.0⭐	Yes	No
Workshop Software	$719/year	4.0⭐	14 Days	No
OnlineInvoice	$60/year	4.5⭐	No	Yes
5iQ	Custom	_	Yes	No
Garage Software	Custom	4.8⭐	No	No
BullVoice	Custom	_	No	No
Garage Plug	Custom	_	Yes	No
Smart Workshop	₹4500/year	_	Yes	No
Invoice Fly	$99/year	_	No	Yes

Comparison: Best Workshop Invoice Software

Table of Contents

10 Best Workshop Invoice Software

1. Refrens

Refrens stands out as a top choice for over 150,000 users in 178 countries, offering versatile online invoicing software tailored for workshops of any size.

You can manage all your vehicle parts, keep all your customer information in one place, easily create quotations for your clients, convert them into invoices with just a few clicks with automatic calculations, and ensure timely payments.

Key Features:

Automated Invoicing: Generate professional invoices for services, parts, and repairs. Customizable invoice templates ensure they reflect your shop’s branding.
Proforma Invoices: Issue preliminary invoices for advance payments or to provide a detailed estimate before final billing.
Quotations & Estimates: Easily create and send your customers cost estimates for repairs and services.
Accounting Reports: Create detailed financial reports to keep track of income, expenses, and overall profitability.
Expense Management: Monitor and categorize your business expenses, such as parts, tools, and operational costs.
Clients & Vendors: Keep track of your customers and suppliers. This helps in managing relationships and orders effectively.
Inventory Management: Keep track of parts and supplies. Ensure you have the necessary stock for repairs, manage stock levels, and reorder supplies when needed.

Additional Features:

Refrens provides additional features including tools for managing sales orders, purchase orders, Sales CRM Software, Debit and Credit Notes, delivery challans, payment receipts, e-way bills software, e-invoicing software, lead management software, customizable templates, GST billing software and reports, advanced accounting.

Pricing Plans:

Basic: $0
Books Essential: $90/year, per business
Books Pro: $225/year, per business

Rating:

Capterra: 4.8⭐/5
Get App: 4.8⭐/5
G2: 4.6⭐/5
Software Advice: 5⭐/5

User Review of Refrens:

👍	👎
“I love the way the software has made invoice management easy and trendy. The templates are vibrant, the dashboard is holistic and automation is all a busy prof needs” *~Akshay*	“Less Export and Import Invoicing features.” *~Jainil*
“Refrens is user-friendly. It gives the best invoicing solution for small enterprises” *~Swaroop*	Minor field changes are sometimes difficult.” *~Bharat*
“Good Dashboard and is easy to use, cost-effective” *~Mahendra*	“Mmmm, if I have to, if I have to then I’d say what I like the least is the pricing. They can easily sell it at a higher rate..” *~Sahil*

Source: Software Advice

Refrens : Best Workshop Invoice Software

2. ZarMoney

ZarMoney is a cloud-based workshop management tool designed to streamline invoicing and financial transactions for workshop owners. It offers features like customizable invoice and quotation templates, automated billing, invoice tracking, and reconciliation.

Key Features:

Create custom invoices: Design professional invoices with your branding to impress clients and streamline billing.
Automate everything: Generate and send invoices automatically, set up invoice reminders, and enjoy a smooth cash flow.
Accept various payments: Offer credit cards, debit cards and other options for convenient and secure transactions.
Track invoices easily: Monitor the status of your invoices in real time, from creation to payment.
Reconcile invoices automatically: Simplify matching invoices with payments and purchase orders to save time and ensure accuracy.

Additional Features:

Accounting, E-invoicing, Bookkeeping, Accounts Receivable, Payment Processing, Invoice & Estimate, Order Management, Inventory Management

Pricing Plans:

Small Business: $240/year
Enterprise: Starts from $4,200/year

Rating:

Get App: 4.7⭐/5
Software Advice: 4⭐/5
G2: 4.8⭐/5
Capterra: 4.7⭐/5

User Review ZarMoney:

👍	👎
“Easy to use and set up. Questions were answered by customer support quickly. At a glance, the dashboard is very helpful.” *~Bobby*	“Won’t do the manual input for me. Otherwise great.” *~Bobby*
“Track inventory without additional fees. QuickBooks has you add fees for everything you get with ZarMoney’s basic software/online version.” *~Charles*	“The credit card processing options are limited to a few restrictive processors who are prejudicial against certain businesses and industries. This limits the ability to integrate ZarMoney as a total bookkeeping solution.” *~Charles*
“How easy it is, even for beginners. How fast customer service gets back to clients.” *~Tony*	“the search options don’t always display all products about the search and order of relevance is not accurate” *~Tony*

Source: Software Advice

3. Workshop Software

Workshop Software is a workshop management software designed to streamline your workshop operations and boost your profit. It helps you manage workflow, invoicing, customer service, staff productivity, and inventory. With Workshop Software, you can take control of your workshop and turn it into a well-oiled profit machine. For businesses with unique requirements, custom software development can be integrated to tailor Workshop Software specifically to your needs, enhancing its functionality and efficiency.

Key Features:

Invoicing: Get paid in full and on time with simple invoicing that integrates with your accounting software.
Streamlined Workflow Management: Manage your entire workshop workflow in one place, including job progress, stock tracking, quotes, staff allocation, and invoicing.
Customer Management: Manage customers with automated text messages, emails, and reminders. It also allows online customer bookings.
Inventory Management: Track inventory levels and costs to avoid stockouts and overstocking.
Automated Service Reminders: Increase your leads, conversions, and income with automated service reminders that return customers for repeat business.
Digital Vehicle Inspections: Create paperless inspections to simplify job management from start to finish.
Technician Productivity Tracking: Track technician hours to maximize their productivity with time-clocking, job progress tracking, and real-time photo management.

Additional Features:

Supplier management, loaner car management, mobile app, integration, best e-invoicing software, bulk job card printing, serial number tracking, and potentially a payment processing system called WorkshopPay.

Pricing Plans:

Bronze: $719.88/year + GST
Silver: $959.88/year + GST
Gold: Most Popular $1,199.88/year + GST

Rating:

Capterra: 4⭐/5
Software Advice: 4⭐/5
Get APP: 4⭐/5
G2: 4.4⭐/5

User Review of Workshop Software:

👍	👎
“Very user-friendly for invoicing & general workshop management & Staff have always been friendly.” ~*Herb*	“MYOB integration – has some issues (mainly balancing with w/shop). Cust credits go to Trade creditors & we have to do journals? Support calls on this have been unanswered on occasion.” ~*Herb*
“ease of finding products, search function is amazing.” ~*cathy*	“the fact that when you create a new product, when it goes across to myob, it does not take the description, therefore you have to do into myob and copy and paste description on every product you create.” *~cathy*
“Easy to use and teach new users. We can keep track of open jobs easier, if the job card goes missing it is easily picked up in job centre.” *~Ryan*	“From time to time the system can run very slowly, namely Friday afternoon between 5 – 6pm when we are at our busiest. It is from workshop software end as all other systems we use run at normal speed” *~Alexander*

Source: Software Advice

4. OnlineInvoice

OnlineInvoices is one of the top accounting software that offers various features for sales, inventory invoice management, client relationship management (CRM), staff management, and expense & income tracking.

Key Features:

Sales & Invoicing: Create and track invoices, receive payments online, and manage recurring invoices.
Inventory Management: Manage suppliers, purchase orders, stock levels, and get low stock notifications.
Client Relationship Management (CRM): Create client profiles, track communication history, schedule appointments, and manage client categories.
Staff Management: Manage staff users, timesheets, and expenses with reporting tools.
Expense & Income Tracking: Track income and expenses with mobile app support and receipt capture.

Additional Features:

Customizable Branding, Client & Staff Dashboards, Online & In-store Invoicing, Reporting Tools

Pricing Plans:

Free Trial: 14-day free trial
Small: $60 per year
Silver: $99.48 per year
Gold (Best Value): $199.56 per year
Platinum: $399.48 per year

Rating:

G2: 4.5⭐/5
Capterra: 4.5⭐/5

User Review of OnlineInvoice :

👍	👎
“It will be accuracy, time saving, work perfection, communication.” ~*RAVIKUMAR D.*	“We must be perfect, if we made mistakes complicated to business conerns.” ~*RAVIKUMAR D.*
“Not only does it retain invoices but it integrates all your business data so it becomes like accounting software” ~*A. M.*	“There’s a bit too much detail if you already have accounting packages” *~A. M.*
“OnlineInvoices is CRM software where anyone can easily create and manage invoices. The site is very fast and responsive; the best part is uploading pdf documents without any hassle. It comes with 30days of the free trial period” *~Verified User in Information Technology and Services*	“It would be great if there was a mobile app version of the product.” *~Leo B.*

Source: Software Advice

5. 5iQ

5iQ is an online workshop management software designed to simplify and improve your business operations. It caters to workshops of all sizes, from those just starting out to established businesses.

Key Features:

Streamlined Workflow: 5iQ automates routine tasks like quotes, jobs, invoices, scheduling, and payments. This frees you up to focus on what matters most – your customers and repairs.
Customer & Vehicle Management: Keep track of customer details, vehicle information, and service history – all in one place.
Mobile Apps: 5iQ offers technician and customer mobile apps, allowing for improved communication and a more convenient experience. Technicians can access job details and update progress on the go, while customers can easily book appointments and manage their service history.
Digital Vehicle Inspection (DVI): Create detailed digital inspection reports with photos and videos, providing transparency and improving customer trust.
Marketing with AI: (Available in Pro and Ultimate plans) Leverage AI-powered marketing tools to create targeted campaigns and generate leads.

Additional Features:

Inventory Management, Smart Scheduler, Reports

Pricing Plans : Custom pricing based on your requirements.

14-day free trial so you can try out the software before you commit.

6. Garage Software

Garage Software is a comprehensive garage management solution designed specifically for independent vehicle repair businesses in the UK. The software streamlines your daily operations, freeing you up to focus on what matters most – delivering exceptional customer service.

Key Features:

Invoicing/Estimates: Create professional invoices and estimates quickly and easily.
Customer Management: Track customer details, vehicle information, and repair history in one central location.
Text Message Reminders: Send automated text message reminders to customers about upcoming appointments or service needs.
Reporting & Data Export: Generate reports on sales, inventory, and other key metrics. Easily export data to Excel for further analysis.
Supplier & Purchase Orders: Simplify the process of managing suppliers and purchases.

Additional Features:

Job scheduling, Integrated online backup, VRM lookup

Pricing Plans: Custom pricing based on your requirements.

7. Bullvoice

Bullvoice streamlines your auto workshop in the UK. Manage appointments, create job cards, track mechanics, and generate online invoices – all in one place. Boost efficiency, improve customer service, and grow your business with Bullvoice.

Key Features:

Invoicing: Generate professional invoices with your branding, enhancing your professional image.
Service Engineer Management: Mechanics can view assigned jobs on their mobile phones, clock in/out, access service instructions, and report completion status.
Final Inspection: Service managers can review completed jobs before vehicle delivery. Bullvoice automatically notifies customers about job status updates.
Invoicing: Generate professional, customized invoices with your branding, enhancing your professional image.
Service Reminders: Send automated service reminders to customers to encourage repeat business.
GST Preparation: (India only) Simplify tax filing with the GST plugin, allowing you to create tax codes, map them to ledgers, and automate tax calculations.
Workflow Automation: Bullvoice automates your entire workshop workflow, streamlining operations and facilitating growth.

Additional Features:

Appointment Booking, Job Card Creation

Pricing Plans: Custom pricing based on your requirements.

8. Garage Plug

GaragePlug streamlines auto repair shops with award-winning cloud software. Manage appointments, create digital job cards, track inventory, and send branded invoices – all in one place.

Key Features:

Streamlined Operations: Manage appointments, create digital job cards, track inventory in real-time, and automate tasks like sending reminders and invoices.
Enhanced Customer Service: Offer online booking, provide service updates, and collect feedback through a user-friendly customer portal.
Business Insights: Gain a comprehensive view of your business performance with a central dashboard and detailed reports on sales, technicians, and outlets (for multi-location businesses).
CRM & Workflow Management: Organize customer information and streamline repair workflows.

Additional Features:

Digital Inspections, Technician Tracking & Loyalty Programs, Branding & Marketing Tools

Pricing Plans: Custom pricing based on your requirements.

Rating:

Capterra: 4.8⭐/5
G2: 4.9⭐/5
Get App : 4.9⭐/5

9. Smart Workshop

Smart Workshop is the world’s leading online Auto Garage and Workshop management system designed to streamline operations for garages, auto service centers, and car washing centers. With over 1000+ trusted users in 23 states across India and 7+ countries, Smart Workshop ensures efficient and smooth management of all your workshop needs.

Key Features:

Purchase Management: Track vendor purchases and current stock.
Job Card/Billing: Easily generate and send invoices, reducing paperwork.
Expense Management: Monitor and manage all expenses with detailed reports.
Stock Management: Keep track of all spare parts and inventory.

Additional Features:

Smart Workshop also offers comprehensive customer management, staff management, and service reminder SMS functionalities. The software includes advanced reporting and analytics to help you make informed decisions. With a dedicated mobile app, you can manage all operations from anywhere, ensuring flexibility and convenience for your workshop.

Pricing Plans:

1 Month: 600.00 INR
6 Months: 3000.00 INR
12 Months: 4500.00 INR

10. Invoice Fly

Invoice Fly offers user-friendly invoicing software designed specifically for mechanics and auto repair workshops.

Key Features:

Professional Invoices: Create professional invoices quickly using pre-designed templates or customize your own.
Easy Sending: Send top electronic invoices after each service, from any device.
Client Relationship Management: Maintain a clear record of interactions with each client.
Service & Cost Planning: Outline services offered to customers with costs and timelines.
Mobile App: Manage your business on the go with the Invoice Fly mobile app.

Additional Features:

Invoice Creator, Proforma creator, Estimate Creator, Receipt Scanner, Payment Tracker, Time Tracker, Send Invoice

Pricing Plans:

Free: Limited features, ideal for trying out the service.
Weekly Plan: $5.99/week
Monthly Plan: $12.99/month
Yearly Plan: $98.99/year

Key Features to Consider When Choosing the Best Workshop Invoice Software

Automated Invoicing: Look for software that can generate professional invoices automatically, reducing manual entry and ensuring accuracy.
Customizable Templates: The ability to customize invoice templates with your branding is essential for maintaining a professional image.
Expense Management Software: Effective tracking and categorization of expenses help in managing operational costs and improving financial oversight.
Inventory Management: Ensure the software can manage parts and supplies, track stock levels, and handle reorders to avoid stockouts.
Quotations software: The ability to create and send estimates to customers quickly can improve customer service and conversion rates.
Payment Processing: Multiple payment options, including credit and debit cards, make transactions convenient and secure for customers.
Customer Relationship Management (CRM): Managing customer information and communication history helps in maintaining strong customer relationships and providing personalized service.
Integration with Accounting Systems: Seamless integration with your existing accounting software can save time and reduce errors.
Reporting and Analytics: Detailed financial and operational reports help in tracking performance, identifying trends, and making informed business decisions.
User-Friendly Interface: An intuitive and easy-to-use interface ensures that all staff can efficiently use the software without extensive training.
Mobile Access: Mobile apps for technicians and customers enhance communication and convenience, allowing for real-time updates and bookings.
Service Reminders: Automated reminders for scheduled services can bring in repeat business and improve customer satisfaction.
Security Features: Ensure the software offers robust security measures to protect sensitive business and customer data.

Selecting software with these key features will help you manage your workshop more efficiently, mastering invoicing basics and addressing common invoicing challenges.

Conclusion:

Choosing the right invoice software can significantly streamline your workshop’s operations, making invoicing, inventory management, and customer service more efficient. The options highlighted offer diverse features and pricing to fit various needs and budgets.

Evaluate your specific requirements and select the software that best enhances your workshop’s efficiency and profitability. The right tool will help you stay organized, invoice like a pro, improve your invoice process and boost your business’s success.