Stay ZATCA Compliant: Top E-Invoicing Software in Saudi Arabia

As e-invoicing becomes mandatory in Saudi Arabia under the ZATCA (FATOORAH) regulations, businesses seek reliable, compliant solutions to streamline their invoicing processes. The right e-invoicing software can simplify VAT calculations, automate invoice generation, and ensure that businesses comply with government requirements. 

From small startups to large enterprises, having an efficient e-invoicing system in place is crucial for meeting regulatory obligations and optimizing operations. In this guide, we explore the top 10 e-invoicing software solutions available for businesses in Saudi Arabia. 

A Detailed Analysis of Top E-invoicing Software in Saudi Arabia 

1. Refrens 

Refrens is a leading cloud-based e-invoicing software trusted by businesses across 178 countries, offering a robust solution tailored to meet your unique invoicing needs. With full compliance with Saudi Arabia’s e-invoicing regulations, Refrens simplifies the process of generating, managing, and sharing e-invoices with just a few clicks.

Ideal for small and medium businesses, and offers features like automated e-invoice generation, multi-currency support, recurring billing, and real-time payment tracking. Refrens’ user-friendly interface and customizable templates make invoicing easy while ensuring businesses stay compliant with local tax requirements, making it a top choice for businesses looking to streamline their financial processes in Saudi Arabia.

Key Features:

• Generate E-Invoices: Seamlessly create Zatca-compliant e-invoices directly from your invoices, reducing paperwork and keeping your business in line with regulations
• Recurring Invoice Generation: Set up recurring invoices for clients with ongoing projects or services, ensuring timely billing and reducing manual work with automated invoicing cycles.  
• One-Click Email/WhatsApp Sharing & Scheduling
  Send invoices instantly via email or WhatsApp with just one click, or schedule them to be sent at a later time, ensuring seamless communication with clients.
• Automated Payment Reminders
  Set automatic reminders to nudge clients when payments are due, reducing late payments and helping you stay on top of your cash flow.
• One-Click Conversion to Credit/Debit Note or Purchase Order
  Convert invoices to credit notes, debit notes, or purchase orders with a single click, streamlining your business’s document management.
• Fully Customizable Invoice Templates
  Personalize invoice templates by adjusting fonts, colors, letterheads, footers, and more to match your brand, giving your documents a professional and unique look.
• Multi-Currency Invoicing: Easily create and manage invoices in multiple currencies, making it convenient for international transactions and keeping your accounts accurate.
• Automatic Voucher Creation and Journal Entries
  Automatically generate vouchers and pass journal entries based on your invoices, ensuring your accounting records are always up-to-date.
• Audit Trails for Invoice Modifications
  Track every change made to invoices by your team members with a detailed audit trail, providing transparency and accountability for document edits.
• Expense Management: Record, track, and categorize all your business expenses in one place, making it easy to monitor costs, manage budgets, and generate accurate financial reports.

Pricing :

• Basic Plan: Free
• Book Essential: SAR 240/ year
• Books Pro: SAR 600/ year

Ratings:

• Capterra: 4.8⭐/5
• Software Advice: 4.8⭐/5
• G2: 4.6⭐/5

2. Symtrax

Symtrax provides a fully automated, ZATCA-compliant e-invoicing solution designed to help businesses in Saudi Arabia adhere to the Kingdom’s FATOORAH (e-invoicing) regulations. This robust solution integrates seamlessly with ERP systems, enabling end-to-end automation without the need for coding. 

Symtrax’s e-invoicing software streamlines invoice generation, validation, distribution, and storage, enhancing productivity while ensuring compliance with KSA regulations. Businesses can benefit from faster payment cycles, cost savings, and secure data management.

Key Features:

• ZATCA Compliance: 100% compliant with KSA’s ZATCA regulations, including QR code requirements and validation before submission.
• ERP Integration: Seamless integration with existing ERP systems via API or certified SAP/IBMi connectors, with no coding required.
• End-to-End Automation: Automates the entire invoicing process, from generating A3 PDFs with embedded XML e-invoices to secure storage and distribution.
• Real-Time Monitoring: User-friendly dashboard for monitoring registered invoices and providing insights into financial performance.
• Enhanced Security: Tamper-proof e-invoicing with secured storage in SAP DMS or an archiving solution to ensure data confidentiality.
• Intelligent Invoice Routing: Automatically pushes ZATCA-validated invoices to the recipient’s ERP, ensuring a smooth workflow.

Pricing Plans: Custom prices based on your business needs 

3. White Books 

WhiteBooks KSA e-Invoicing Software is a cloud-based solution designed to help Saudi Arabian businesses comply with the country’s e-invoicing regulations. Tailored for efficiency and accuracy, this software streamlines the invoicing process by automating tasks such as VAT calculation, invoice creation, and management. 

It integrates seamlessly with existing accounting systems, providing businesses with secure, real-time reporting and customizable templates. With multilingual and multi-currency support, WhiteBooks ensures compliance, reduces errors, and enhances overall productivity, making it an ideal choice for businesses in Saudi Arabia looking to modernize their financial operations.

Key Features:

• KSA E-Invoicing Compliance: Ensures full compliance with Saudi Arabian e-invoicing regulations, helping businesses avoid penalties and maintain government service access.
• VAT Calculation: Built-in VAT calculation tool to automatically compute the correct VAT on invoices, ensuring accurate financial reporting.
• Automated Invoicing: Automates the invoicing process, saving time and improving efficiency by reducing manual input.
• Integration with Accounting Software: Seamlessly integrates with existing accounting systems, making the transition to digital invoicing smoother and more efficient.
• Data Security: Employs robust security measures to protect sensitive business data from cyber threats, ensuring compliance with local regulations.
• Customizable & Flexible: Offers customizable templates, automated workflows, and flexible invoicing options to meet the unique needs of businesses.
• Real-Time Reporting: Provides real-time reporting tools to track invoicing activities, monitor cash flow, and improve financial oversight.
• Analytics & Insights: Offers valuable insights and analytics on invoicing performance, enabling data-driven decision-making.

Pricing Plans: 5,999 SAR to 24,999 SAR

4. QuickDice ERP 

QuickDice ERP is a ZATCA-approved e-invoicing solution tailored for businesses in Saudi Arabia, ensuring compliance with national regulations. It streamlines financial operations, enhances efficiency, and reduces costs through automation. Designed with user-friendliness and scalability in mind, QuickDice ERP supports future-ready businesses in the digital age. Its advanced modules empower companies to meet their invoicing and VAT needs seamlessly.

Key Features:

• ZATCA Compliance: QuickDice is fully compliant with ZATCA regulations, supporting both the 1st and 2nd phases of integration for e-invoicing in Saudi Arabia.
• VAT Reporting: Automated VAT reports are generated in line with ZATCA standards, ensuring accuracy and compliance.
• Cost Center Wise P&L Reporting: Generate detailed P&L reports by division, project, client, or salesperson to gain enhanced financial insights.
• Auto-Arabic Translation: Facilitates seamless communication by automatically translating invoices and related documents into Arabic.
• Document Attachments: Allows easy attachment of necessary documents for smooth invoicing processes.
• Customizable Reports: Drag, filter, and drop reporting features let users customize financial reports for personalized data views.

Pricing Plans: Custom prize based on user needs 

5. Binary Semantics 

VATrobo is an advanced e-invoicing solution by Binary Semantics, designed to help businesses in Saudi Arabia comply with ZATCA regulations. It seamlessly integrates with ERP and POS systems, automating VAT-compliant invoice generation, tracking, and reconciliation. 

With AI-driven automation, real-time insights, and robust data security, VATrobo simplifies the invoicing process while ensuring compliance with ZATCA’s e-invoicing mandates. Scalable and efficient, VATrobo supports businesses of all sizes, offering a reliable and future-proof solution for e-invoicing.

Key Features:

• ZATCA-Compliant E-Invoicing: Generate invoices in full compliance with Saudi Arabia’s ZATCA regulations, ensuring your business meets all legal requirements, including VAT reporting and XML formats.
• Efficient Bulk Invoice Processing: Quickly process large volumes of e-invoices with VATrobo’s bulk generation feature, saving time and boosting operational efficiency.
• Seamless ERP and POS Integration: Easily integrate VATrobo with your existing ERP or POS systems, allowing for a smooth transition to e-invoicing without disrupting your current business processes.
• Real-Time Insights and Reporting: Access powerful business intelligence features that provide real-time insights, enabling smarter decision-making through advanced reporting and analytics tools.
• AI-Driven Automation: Leverage AI technology to automate the e-invoicing process, reducing manual errors and increasing efficiency in generating, tracking, and reconciling invoices.
• Swift Dispute Resolutions: VATrobo’s built-in mechanisms allow for rapid dispute resolution, ensuring any issues with e-invoices are resolved swiftly and efficiently.
• VAT Reconciliation: Easily reconcile your VAT returns with VATrobo’s automated reconciliation features, ensuring accurate VAT reporting and compliance with ZATCA’s tax regulations.
• Compliance with ZATCA’s E-Invoicing Phases: VATrobo is fully equipped to handle both Phase 1 (Generation) and Phase 2 (Integration) of ZATCA’s e-invoicing mandates, keeping your business compliant through all phases of implementation.
• Secure APIs and Certifications: Benefit from secure, VAPT-audited APIs that facilitate safe data exchange, along with certifications like ISO 27001, SOC2, and CMMI Level 3 to ensure the highest levels of security and quality control.

Pricing Plans: Custom prize based on user needs 

6. Posbyts

PosBytz is a comprehensive, ZATCA-approved e-invoicing and point-of-sale (POS) software designed to streamline business operations for businesses in Saudi Arabia. With a focus on compliance, automation, and scalability, PosBytz allows businesses to effortlessly generate and manage e-invoices, track sales, manage inventory and process payments, all from a unified platform. 

It offers powerful features like QR code integration, crypto stamps, and VAT calculation to ensure seamless invoicing and efficient operations across all channels. Trusted by over 5,000 businesses globally, PosBytz is a one-stop solution for managing and growing your business.

Key Features:

• Generate ZATCA-Approved E-Invoices: Create electronic invoices compliant with Saudi Arabia’s ZATCA regulations, including XML format and cryptographic signatures.
• Automate Audit Trails: Securely store all transaction audit trails in the cloud, adhering to ZATCA compliance for easy audits.
• Scale Invoicing Without Limits: Generate unlimited invoices with no additional charges, making it easy to scale as your business grows.
• Integrate with POS Systems Seamlessly: Connect the PosBytz Online Store and all point-of-sale systems for effortless inventory management and synchronized sales.
• Verify E-Invoices Automatically: Use built-in transaction approval tools to verify, edit, and upload correct e-invoices to the ZATCA portal, minimizing errors.
• Send E-Invoices via WhatsApp: Share customized e-invoices and notes directly with customers through WhatsApp for quicker communication.
• Handle Multi-Currency Payments: Send custom statements to clients and receive payments in different currencies through a unified accounting platform.
• Access 24/7 Customer Support: Get round-the-clock assistance from PosBytz’s support team to resolve any issues or queries quickly.

Pricing Plans: 

• Lite Plan: $259/yr
• Plus Plan: $529/yr
• Premium Plan: $1599/yr
• Enterprise Plan: Contact Sale

Ratings:

• Capterra: 4.8⭐/5
• Get App: 4.8⭐/5

7. Focus Sofnet

Focus Softnet’s e-invoicing and e-way billing software is a comprehensive solution designed to help businesses in Saudi Arabia comply with the ZATCA e-invoicing regulations. Tailored for VAT filings, this automated system streamlines the generation, validation, and submission of e-invoices, ensuring businesses can easily meet legal requirements. 

Seamlessly integrating with existing ERP systems like SAP, it offers advanced features such as real-time invoice tracking, automated error-checking, and customizable invoice formats. Focus Softnet’s solution simplifies financial accounting while boosting efficiency, making it the ideal choice for businesses of all sizes.

Key Features:

• Automated E-Invoice Generation: Generate error-free e-invoices with minimal manual intervention, ensuring compliance by including all required fields like seller name, VAT number, invoice amount, and QR codes.
• Real-Time Invoice Validation: Instantly authenticate e-invoices on ZATCA’s portal, preventing fraudulent bills and ensuring the integrity of every transaction.
• Customizable Invoice Formats: Define, send, or receive invoices in customizable formats for different customers and suppliers, making it easier to manage invoices in Arabic and English.
• Advanced-Data Control and History Tracking: Track the history of all e-invoices, control data storage, and set recurring modes to automatically send frequent invoices without manual effort.
• Seamless Integration with ERPs: Easily integrate the e-invoicing solution with existing SAP or other ERP systems, eliminating duplication and manual processing errors while automating the invoicing process.
• ZATCA-Compliant E-Invoicing: Focus Softnet’s software is fully compliant with Saudi Arabia’s ZATCA e-invoicing regulations, allowing businesses to issue and validate B2B, B2G, and B2C invoices electronically through the ZATCA portal.
• Built-In Validation and Error Prevention: Utilize built-in validation tools to detect errors and prevent invoice rejections, ensuring only correct invoices are uploaded to the ZATCA portal.
• Comprehensive Financial Accounting: Manage accounting tasks, including recording expenses, calculating VAT liability, preparing VAT returns, reconciling transactions, and generating financial reports with ease.

Pricing Plans: Custom prize based on user needs 

Ratings:

G2: 4.5⭐/5

8. Clear Tax

ClearTax is one of the best e-invoicing software solutions in Saudi Arabia, designed to meet the latest ZATCA Phase II rules. It gives businesses a simple and secure way to create and manage e-invoices without hassle. 

With features like automatic error checks, easy connection to your existing ERP or POS systems, and automatic VAT handling, ClearTax helps businesses stay compliant and avoid mistakes. It also offers real-time tracking through easy-to-use dashboards, quick setup, and secure storage of invoices on Saudi cloud servers for up to six years.

Key Features:

• Automate E-Invoice Generation: Automatically create and submit e-invoices to ZATCA for approval, saving time and ensuring compliance without manual intervention.
• Generate Bulk E-Invoices: Generate multiple e-invoices simultaneously, streamlining invoicing for businesses handling large transactions.
• Share Invoices Electronically: Automatically send e-invoices directly to your customers via email, saving time and reducing manual effort.
• Integrate Easily with Any ERP or POS System: Seamlessly connect the software with your existing accounting or sales systems like ERP (Enterprise Resource Planning) or POS (Point of Sale), without changing your current processes.
• Generate PDF/A3 Invoices with XML: Create invoices in a compliant PDF format with an attached XML file, as Saudi regulations require, ensuring legal e-invoice creation.
• Register Devices with ZATCA in One Click: Quickly register your ERP or POS devices with ZATCA and assign cryptographic stamps, ensuring legal use with minimal effort
• Adapt to All Waves of ZATCA Implementation: Be prepared for both the first and second waves of e-invoicing adoption, with the software automatically adjusting to compliance timelines.

Pricing Plans: Custom

Ratings: 

• G2: 43.2⭐/5

9. Zoho

Zoho Invoice is a comprehensive, free e-invoicing solution designed to help small businesses in Saudi Arabia comply with ZATCA e-invoicing regulations. It simplifies the invoicing process with automated features like recurring billing, bulk invoice authentication, and error-free validation. 

With secure role-based access, mobile invoicing, and seamless ZATCA portal integration, Zoho Invoice ensures hassle-free compliance and efficient invoice management. Perfect for freelancers, agencies, and businesses, it offers a user-friendly experience and expert onboarding support.

Key Features:

• Create E-Invoices with Custom Templates: Design e-invoices using specialized templates that include all necessary fields.
• Manage Invoicing on the Go: Send invoices, track time, monitor expenses, and send payment reminders from any location.
• Authenticate Bulk Invoices: Push multiple invoices to the ZATCA portal at once for quick authentication, streamlining your invoicing process.
• Automate Recurring Invoices: Set up automatic invoicing and payments for recurring customers, ensuring faster transactions with auto-charging.
• Amend Invoices Easily: Create credit or debit notes to quickly correct invoice errors, maintaining accurate billing records.
• Ensure ZATCA Compliance: Stay compliant with Saudi Arabia’s ZATCA e-invoicing regulations, enabling easy upload and authentication of tax e-invoices.
• Provide Role-Based Access and Security: Grant role-specific access to modules, enforce multi-factor authentication and monitor user sessions for data security.
• Archive Transactions for Compliance: Export and store transactions for the required five-year retention period, as mandated by ZATCA regulations.
• Receive Expert Onboarding Support: Get guided onboarding from product experts and access resources like webinars, FAQs, and documentation to simplify your transition to Zoho Invoice.

Pricing Plan: Free

Ratings:

• G2: 4.1⭐/5
• Capterra: 4.3⭐/5
• Get app: 4.3⭐/5
• Software Advice: 4.5⭐/5

10. TopNotepad

TopNotepad is an e-invoicing software that is designed specifically for businesses in Saudi Arabia to comply with the new ZATCA e-invoicing regulations. It allows users to create electronic invoices and generate QR codes for easy verification. 

The software simplifies the invoicing process, ensuring businesses stay compliant with the latest legal requirements. Perfect for small businesses, it offers a hassle-free solution for transitioning to electronic invoicing.

Key Features:

• Create ZATCA-Compliant E-Invoices: Issue electronic invoices that meet Saudi Arabia’s new e-invoicing regulations, ensuring all mandated fields
• Generate QR Code Invoices: Automatically generate a Quick Response (QR) code on each invoice that displays important details like seller name, VAT number, date and time, VAT amount, and total invoice amount when scanned.
• Upgrade to Electronic Invoicing: Seamlessly transition from manual invoicing to electronic invoicing and future-proof your business with an easy-to-use solution.
• Simplify Compliance with E-Invoicing Laws: Eliminate manual invoicing errors and stay compliant with new regulations by using software designed specifically for tax-paying resident businesses in Saudi Arabia.
• Issue Free E-Invoices: Use the software for free to easily create and manage e-invoices in the required format, saving time and ensuring your business meets compliance standards.

Pricing Plans: Custom prize based on user needs 

Ratings:

• Get App: 4.6⭐/5
• G2: 4.8⭐/5
• Software Advice: 4.5⭐/5
• Capterra: 4.6⭐/5

Conclusion:

Choosing the right e-invoicing software is essential for businesses in Saudi Arabia to stay compliant with ZATCA regulations and optimize their financial processes. From Refrens’ comprehensive features and user-friendly interface to Symtrax’s seamless ERP integration and VATrobo’s AI-driven automation, the top 10 e-invoicing solutions each offer unique advantages that cater to diverse business needs.

By adopting one of these solutions, businesses can streamline their invoicing process, reduce manual errors, and ensure full compliance with Saudi Arabia’s e-invoicing regulations. Whether you are a small business or a large enterprise, these software options provide the necessary tools to help you manage your invoicing with ease and efficiency.