Top e-Invoicing Software in Malaysia

Top e-Invoicing Software in Malaysia E-invoicing is becoming a crucial aspect of business operations in Malaysia, especially with the government mandating compliance with LHDN’s MyInvois system. For businesses of all sizes, adopting the right e-invoicing software is no longer just an option—it’s a necessity.

Whether you’re managing invoices for a small SME or running a large enterprise, choosing software that combines compliance, automation, and inventory integration is vital. In this blog, we explore the top e-invoicing software solutions in Malaysia, highlighting their features, benefits, and pricing to help you make an informed decision.

Software	Starting Price	Trial Period	Free version
Refrens	RM180/year	✔️	✔️
SQL	RM474/year	❌	❌
Financio	RM495/year	✔️	❌
AutoCount	RM2200/year	✔️	❌
Biztory	RM390/year	✔️	❌
Bukku	RM590/year	✔️	✔️
HashMicro	Custom	–	–
QNE	Custom	✔️	❌

1. Refrens

Used by 150,000+ businesses in over 170 countries, Refrens is a top business management tool tailored for freelancers, agencies, and small businesses in Malaysia. It simplifies daily workflows by combining invoicing, accounting, lead tracking, and more into one intuitive platform.

Refrens enables Malaysian businesses to manage operations effortlessly, boosting efficiency and fostering growth.

Key Features:

• Generate E-Invoices: Create IRBM/LHDN-compliant e-invoicing with customizable templates
• Multi-Currency Support: Invoice international clients seamlessly with multi-currency functionality.
• Easy Invoice Sharing: Share invoices via email, PDF, WhatsApp, or direct links with just one click.
• One-Click Invoice Conversion: Instantly convert invoices to credit notes, orders, e-invoices, and more.
• Recurring Invoices: Set up recurring invoices to automate billing, ensuring timely payments while saving time and maintaining cash flow consistency.
• Audit Trails: Monitor all invoice changes made by your team with the audit trail feature.
• Invoice API Integration: Quickly generate invoices directly from your website or app using Refrens’ API.
• Inventory Tracking: Instantly update stock quantities with every invoice or expense transaction, monitor inventory levels, and view real-time data for better control.
• Integrated Bookkeeping: Automatically generate journal entries, create vouchers, and update your ledgers based on invoices and other financial documents.
• Financial Insights: Get access to comprehensive financial reports, including profit & loss statements, payment overviews, client data, and expense analysis to keep track of business performance.
• Multi-Business Oversight: Seamlessly manage several businesses within a single platform, improving efficiency and performance tracking across all ventures.
• Team Collaboration: Enable smooth teamwork by assigning role-based access to multiple users, ensuring secure and efficient collaboration across your organization.

Additional Features:

Refrens enhances productivity by integrating with platforms like WhatsApp, Shopify, and Facebook. It also features an integrated sales CRM for managing leads and pipelines, automates expense tracking, and provides detailed financial reporting. With its user-friendly platform, cloud access, and dedicated customer support, Refrens is ideal for businesses looking to simplify invoicing, sales operations, and overall business management.

Pricing:

• Basic: Free
• Books Essential: RM180/year
• Books Pro: RM360/year

User Reviews:

2. SQL

SQL Account is a leading e-invoicing software in Malaysia, trusted by over 270,000 businesses. It ensures compliance with the Malaysian Inland Revenue Board’s (LHDN) e-invoicing regulations. Designed to simplify complex workflows, it supports individual and bulk invoice submissions. SQL Account integrates seamlessly across cloud, on-premise, and mobile platforms, offering unparalleled flexibility. 

Key Features 

• Supplier Invoice Integration: Import supplier e-invoices directly into the system, eliminating manual entry. This ensures accurate records and streamlined operations.
• Consolidated E-Invoicing: Supports monthly consolidated invoicing, ideal for businesses managing bulk transactions. Simplifies compliance with minimal effort.
• Intelligent Reporting: Offer actionable insights with features like commission reports, top customer analysis, and annual profit comparisons. Tailor real-time data to make informed, strategic decisions for business growth.
• Cancellation Management: Cancel e-invoices within 72 hours of submission with SQL’s countdown feature, maintaining inventory accuracy and compliance.
• Self-Billed E-Invoicing: Create self-billed invoices for supplier transactions, integrating them directly into your inventory management system.
• TIN Validation for Purchases: Validate Tax Identification Numbers (TIN) during purchase invoice creation, ensuring error-free inventory updates and compliance.
• Cloud-Based Inventory Tracking: Access inventory data from anywhere via SQL’s cloud integration. Ideal for businesses managing multiple locations or remote operations.

Additional Features

SQL Account ensures compliance with the 55 mandatory and optional fields required by LHDN. It supports bulk submission and cross-border transaction e-invoicing. The software also includes Real-time inventory Updates, seamless integration with financial workflows, and a mobile-friendly interface.

Pricing

• Essential: RM474/year
• Pro: RM654/year

User Reviews:

3. QNE

QNE E-Invoice Solution is a robust tool for Malaysian businesses, designed to meet the LHDN e-invoicing requirements. It enables effortless invoice submission and validation with just a few clicks. The platform supports standard, consolidated, and self-billed e-invoices, ensuring flexibility for different business needs. Integrated with QNE AI Cloud and Hybrid Cloud Accounting, it offers automated compliance and enhanced operational efficiency.

Key Features

• LHDN-Compliant E-Invoices: Automates e-invoice creation following Malaysia’s LHDN standards for accurate and compliant transactions.
• Integrated Middleware: QNE E-Integrator ensures smooth integration with third-party systems for hassle-free e-invoice processing.
• Real-Time Invoice Tracking: Monitor invoice status and updates instantly, reducing errors and improving payment cycles.
• Customizable Invoice Templates: Allows users to personalize invoices to align with business branding and professional standards.
• Multi-Currency Support: Facilitates e-invoicing for international clients with automatic currency conversions.
• Secure Data Handling: Advanced encryption ensures that sensitive transaction data is securely processed and stored.
• Comprehensive Reporting Tools: Generate detailed reports to analyze e-invoice performance and streamline financial management.

Additional Features

QNE Software supports hybrid cloud accounting, payroll, and HR solutions for enhanced business productivity. It also offers mobile accessibility via the QNE WeChat App, enabling users to manage invoices on the go. With integrated e-commerce and digital portals, it provides a holistic approach to managing business operations.

Pricing

Custom pricing based on your business requirements.

User Reviews:

4. Financio

Financio E-Invoicing Solution is a fully compliant platform designed to seamlessly adopt LHDN e-invoicing regulations in Malaysia. It offers fast invoice creation, tracking, and validation to enhance efficiency. With almost real-time validation, businesses can ensure error-free invoicing. Financio integrates smoothly with ERP systems and supports multi-currency transactions.

Key Features:

• 100% LHDN Compliance: Ensures all e-invoices meet Malaysia’s Inland Revenue Board (LHDN) regulations, reducing risks of non-compliance.
• Real-Time Validation: Verifies invoices instantly, minimizing errors before submission to enhance operational accuracy.
• Invoice Tracking: Allows users to monitor invoice statuses, including submission, validation, rejection, or cancellation, all within the software.
• Seamless Reporting: Generates compliant reports for B2B, B2C, and B2G transactions, aiding in tax submissions and audits.
• Interoperability: Fully compatible with other accounting software and ERP systems for smooth data exchange with partners.
• Recurring Billing: Automates periodic billing processes, saving time and reducing manual intervention.
• Multi-Currency Support: Handles international transactions by automatically converting currencies, ensuring smooth global operations.

Additional Features

Financio incorporates AI-powered OCR scanning to streamline receipt management, reducing manual effort. Its robust customer support includes live chat and technical guidance, ensuring users can maximize the software’s potential. Regular updates keep businesses compliant with the latest e-invoicing regulations.

Pricing

• Accounting Essentials: RM495/year
• Accounting Premier: RM825/year

User Reviews:

5. HashMicro

HashMicro E-Invoicing Software is an IRBM (LHDN) compliant platform integrated with MyInvois, tailored for seamless e-invoicing processes. It simplifies invoice creation, approval, and reporting while ensuring compliance with Malaysian Ministry of Finance regulations. Businesses can benefit from personalized templates, tax calculation features, and online payment options. HashMicro supports efficient workflows for businesses of all sizes. 

Key Features

• Automated E-Invoice Creation: Generate IRBM-compliant e-invoices with ease using customizable templates, reducing manual effort.
• Tax-Compliant E-Invoicing: Ensure e-invoices are aligned with Malaysian tax laws, including GST/VAT calculations for regulatory compliance.
• Real-Time Invoice Submission: Submit invoices instantly through integrated systems, ensuring timely delivery to clients and tax authorities.
• Digital Validation of E-Invoices: Validate invoice accuracy with built-in checks, minimizing errors before submission.
• Online Payment Integration: Link e-invoices with payment gateways, enabling clients to settle invoices securely online.
• Comprehensive Reporting: Access real-time analytics on e-invoice statuses, overdue payments, and overall financial performance.
• QR Code-Enabled Verification: Include QR codes on e-invoices for quick validation and enhanced transparency during transactions.

Additional Features

The software integrates with CRMs, accounting systems, and procurement tools for end-to-end operational efficiency. It also supports credit limit management and automated receipt generation, further enhancing the invoicing experience.

Pricing

Custom pricing based on your business requirements.

6. AutoCount

AutoCount E-Invoice Solution simplifies e-invoicing for Malaysian businesses by ensuring compliance with LHDN MyInvois regulations. The platform supports XML and JSON formats for seamless submission. It enables businesses to automate invoice generation, manage validations, and streamline high-volume transactions. With built-in integration capabilities, it bridges the gap between SMEs and LHDN requirements.

Key Features

• Automated Invoice Submission: Generate and submit standard, consolidated, and self-billed e-invoices directly to the LHDN MyInvois system without manual intervention.
• XML and JSON Compliance: Create e-invoices in LHDN-approved XML and JSON formats, ensuring accurate data transmission and validation.
• Standardized Invoice Processing: Process standard e-invoices from AutoCount Accounting or Cloud Accounting with an efficient upload to the AutoCount E-Invoice Platform (AIP).
• Consolidated E-Invoices for Retail: Consolidated invoices from multiple outlets and generated compliant e-invoices for B2C transactions directly through the POS system.
• Self-Billed E-Invoices: Automate self-billed invoice creation by transferring details from purchase invoices and payment vouchers, saving time in high-volume scenarios.
• Real-Time Validation and Queuing: Handle LHDN system downtimes effectively with a queuing mechanism that resubmits invoices until validated.
• QR Code Integration: Simplify customer interactions by enabling them to scan QR codes on receipts to request e-invoices, streamlining the submission process.

Additional Features

AutoCount E-Invoice Solution integrates seamlessly with other AutoCount modules like accounting, POS, and HRMS for unified operations. It supports onboarding features for updating customer and supplier details, ensuring data accuracy. The system is also designed to accommodate Peppol standard invoicing in the future for broader interoperability.

Pricing

• Account Plus Edition: RM2200 
• Express Plus Edition: RM2800
• Basic Edition: RM4200 
• Pro Edition: RM6000 
• Premium Edition: RM9000

7. Biztory

Biztory Cloud Accounting simplifies e-invoicing with automation and a user-friendly platform. The system manages invoice submission, validation, and supplier bills with minimal manual effort. It supports self-billed invoicing and bulk invoice consolidation, saving time and improving accuracy. Real-time notifications ensure you stay compliant with LHDN regulations effortlessly. 

Key Features

• Automated e-Invoice Submission and Validation: Biztory automates the process of submitting and validating invoices, ensuring that all submissions comply with regulations. This reduces human errors and speeds up the entire invoicing process.
• Send, Cancel, and Reject Invoices: Manage all your invoices in one place. Biztory allows you to send, cancel, or reject invoices with a single click, simplifying invoice management and improving operational efficiency.
• Self-Billed Invoices Support: Biztory simplifies self-billed invoicing for freelancers or contractors. It automatically generates and submits self-billed invoices, ensuring compliance and accuracy with minimal effort.
• Bulk Invoice Management: Easily consolidate multiple invoices and submit them in bulk, saving you from manually entering each receipt. This feature enhances productivity by handling large volumes of invoices quickly.
• Digitizing Quotations and Invoices: Biztory allows you to digitize your quotations and invoices, making it easier to send and manage them. This feature helps businesses save time and focus on growing sales rather than dealing with administrative tasks.
• Cash Flow Monitoring: Biztory tracks transaction histories and forecasts financial metrics, helping businesses manage their cash flow and plan for better financial outcomes. This feature supports strategic decision-making and financial planning.

Additional Features

Biztory also offers an advanced inventory system to manage multiple stock levels and UOM types, along with an automated accounting report generation feature for essential financial reports. Its platform also facilitates easy access to financial metrics on the go, optimizing the billing process and enhancing business operations.

Pricing

• Basic: RM390/year
• Growth: RM1,290/year
• Pro: RM2,490/year
• Elite: Custom Pricing

8. Bukku

Bukku provides an efficient e-invoicing solution that ensures compliance with Malaysia’s LHDN MyInvois system. It integrates seamlessly with the Peppol network, allowing businesses to send and receive e-invoices easily. Bukku streamlines the invoicing process, offering a range of features like bulk submission and self-billed invoices. Its user-friendly interface allows users to stay compliant while reducing manual invoicing tasks. With automated updates to business profiles, Bukku helps businesses meet LHDN requirements with minimal effort.

Key Features:

• LHDN E-Invoice Compliance: Bukku ensures full compliance with LHDN’s e-invoice submission requirements, helping businesses update their profiles and data seamlessly for submission to MyInvois.
• Peppol Integration: Bukku integrates with the Peppol network, allowing businesses to send and receive e-invoices with other Peppol-connected software, enhancing international invoicing capabilities.
• MyInvois Ready Company Profile: The software helps businesses prepare their company profile for MyInvois submission, indicating which information is complete or missing for quick updates.
• Standard E-Invoice Submission: Bukku allows businesses to submit individual or bulk invoices directly to MyInvois with just one click, providing easy tracking and notifications of submission status.
• Consolidated E-Invoice Submission: For certain business types, Bukku supports consolidated e-invoice submissions, enabling businesses to submit multiple invoices as one, streamlining the process.
• Self-Billed E-Invoice Submission: When suppliers cannot provide e-invoices, Bukku enables businesses to create and submit self-billed invoices, ensuring compliance even with manual bill entries.
• E-Invoice Cancellation: Bukku allows businesses to cancel e-invoices within 72 hours of submission to MyInvois, ensuring that any mistakes are corrected quickly and efficiently.

Additional Features

Bukku also offers free, permanent e-invoice submission for MyInvois, along with included live chat support and automatic upgrades. The software’s simple user interface and affordable pricing make it accessible to businesses of all sizes.

Pricing:

• Launch: RM 0.00/year 
• Growth: RM 590.00/year 
• Premium: RM 990.00/year

User Reviews:

When choosing e-invoicing software for your Malaysian business, consider the following factors:

• LHDN Compliance: Ensure the software adheres to LHDN regulations and integrates with MyInvois for seamless submissions.
• Integration: Ensure compatibility with existing systems like accounting, CRM, ERP, and inventory management tools.
• PEPPOL Network Support: Opt for platforms that facilitate cross-border invoicing through the PEPPOL network.
• Automation: Look for features like automated invoice generation, validation, and bulk processing.
• Real-Time Tracking: Select software with real-time monitoring of invoice statuses and payment updates.
• User-Friendly Interface: An intuitive design reduces the learning curve and encourages adoption.
• Data Security: Robust encryption and compliance with data protection laws are essential.
• Cost: Ensure the pricing structure aligns with your budget, with no hidden fees.
• Support: Look for reliable customer support and training resources.

Conclusion

The transition to e-invoicing in Malaysia is an opportunity for businesses to streamline operations, enhance accuracy, and stay ahead in a digitally transforming landscape. Each software featured here offers unique benefits tailored to various business needs, ensuring compliance with LHDN regulations while optimizing workflows. 

By selecting the right e-invoicing software, you not only meet regulatory requirements but also improve efficiency and scalability for future growth. Take the next step in your business journey with confidence—choose an e-invoicing solution that drives success and simplifies compliance.