Top 6 Inventory Management Software in Indonesia

Inventory management is a critical aspect of running a successful business in Indonesia, where diverse industries like e-commerce, manufacturing, and retail are thriving. 

The right inventory management software can streamline stock tracking, optimize warehouse operations, and enhance order processing, ultimately driving efficiency and profitability. With options like Refrens, HashMicro, NetSuite, Xero, TallyPrime, and Zoho Inventory, businesses have access to tools tailored to their unique needs. 

This guide will explore the best inventory software in Indonesia, highlighting their features, pricing, and key factors to consider before making a choice.

Software	Starting Price	Trial Period	Free version
Refrens	Rp 1,674,418/year	✔️	✔️
TallyPrime	IDR 9,450,000	✔️	❌
Xero	$348/year	✔️	❌
Zoho Inventory	$348/year	✔️	❌
HashMicro	Custom	–	–
NetSuite	Custom	–	–

Essential Features for Inventory Management Software in Indonesia:

• Real-Time Stock Monitoring: Track inventory levels instantly across locations to maintain accuracy and avoid stockouts.
• Multichannel Integration: Synchronize inventory with platforms like Tokopedia and Shopee, as well as physical stores, for efficient sales management.
• Warehouse and Location Management: Handle inventory across multiple warehouses, optimizing storage, transfers, and distribution.
• Batch and Expiry Date Tracking: Manage batches and expiration dates for perishable goods to ensure quality and compliance.
• Barcode and QR Code Functionality: Automate inventory updates and streamline order processes to reduce errors and save time.
• Automated Reorder Alerts: Receive notifications when the stock reaches critical levels, preventing overstocking or shortages.
• Localized Features: Support for IDR, Bahasa Indonesia, and features tailored to Indonesian business needs for ease of use.
• Detailed Reports and Insights: Generate reports on sales trends, stock movement, and profitability to aid strategic decisions.
• Integration with Accounting and Logistics: Connect with accounting systems and local logistics providers to streamline financial and delivery workflows.
• Secure Access Controls: Define roles and permissions for team members to ensure data security and efficient collaboration.
• Mobile-Friendly Features: Manage inventory on the go with apps designed for convenience and flexibility.

1. Refrens

Refrens is a trusted inventory management solution used by over 150,000 businesses worldwide. It streamlines invoicing, automates stock updates, and simplifies expense tracking, making it an ideal choice for businesses with inventory invoicing needs. Featuring secure cloud storage, role-based access controls, and regular updates, Refrens delivers a reliable and efficient platform for seamless operations.

Key Features:

• Easy Stock Management: Add items individually or in bulk with Refrens. Add descriptions, images, etc for complete information.
• Robust Warehouse Management: Track and manage stock across multiple warehouses. Update inventory levels automatically for invoices or purchase documents and monitor location-wise stock.
• Auto-Update Inventory Based on Accounting Documents: Inventory automatically updates when invoices, expenses, or purchase orders are created. Ensure real-time accuracy without manual intervention.
• Batch-Wise Inventory Tracking: Organize and track inventory by batches. Ensure accurate stock movement and record-keeping during transactions with batch details.
• Serial Number Management: Assign and track unique serial numbers for items to maintain precise records across sales, purchases, and stock transfers.
• Barcode-Enabled Transactions: Streamline inventory processes with barcode scanning. Simplify product identification and speed up operations for accurate management.
• Order Management: Simplify sales and purchase order tracking, manage deliveries, and generate delivery challans to improve fulfillment and customer satisfaction.
• Detailed Profitability & Valuation Reports: Identify top-performing items with profitability reports. Generate real-time inventory valuation insights for informed decisions.
• Smart Low Stock Alerts: Get automatic alerts for low stock levels. Prevent stockouts and ensure timely replenishment with Refrens Inventory Management.
• Seamless Sales/Purchase Order Creation: Create sales orders, purchase orders, and invoices with customizable templates, including fonts, colors, and headers, effortlessly.
• Client & Vendor Management: Manage clients and vendors in one place. Access detailed reports on payments, transactions, and relationships to streamline operations.
• Integrated Bookkeeping & Accounting: Automate journal entries, vouchers, and ledgers. Generate key reports like balance sheets, profit & loss statements, and payment summaries.
• Expense Management: Record and track all business expenses in one place. Categorize and monitor costs to maintain control over cash flow.
• Multi-User Management: Manage your team with customizable roles and permissions. Give access based on tasks while ensuring data security.

Additional Features:

Refrens is an all-in-one platform that integrates expenditure management, accounting management, and sales CRM. Features like 1-click sharing via WhatsApp and email, auto-suggest/auto-assist automatically fill 90% of your data, and audit trails to track activity streamline operations. With cloud-based access and customer support.

Pricing:

• Basic Plan: Free (Rp 0/year)
• Boutique Plan: Rp 1,674,418/year 
• Multi-Store Plan: Rp 2,790,697/year 
• Enterprise Plan: Rp 3,348,837/year

User Reviews:

2. HashMicro

Optimize your inventory with HashMicro, a leading inventory management software in Indonesia. With its cloud-based system, HashMicro simplifies stock tracking, warehouse transfers, and inventory forecasting. Trusted by 2,000+ clients, it integrates seamlessly with ERP solutions to enhance operational efficiency for businesses of all sizes.

Key Features:

• Real-Time Stock Monitoring: Keep track of stock levels and movements in real-time with operational dashboards. Monitor stock-in, stock-out, and internal transfers seamlessly.
• Barcode Management: Use advanced barcode scanning to accurately track product shipments and receipts, reducing errors in stock management.
• Lot and Serial Number Tracking: Automate lot and serial number assignments to enhance traceability and ensure compliance with inventory tracking requirements.
• Stock Request Management: Streamline stock requests from branches or warehouses with automated approval processes, ensuring faster fulfillment.
• Inventory Forecasting: Predict stock needs for future periods with smart forecasting tools, minimizing overstocking or stockouts.
• Inventory Valuation: Quickly evaluate inventory across multiple warehouses at the end of reporting periods, saving time on manual calculations.
• Stock Aging Analysis: Identify fast-moving and slow-moving inventory to adjust stock levels accordingly, ensuring optimal turnover.

Additional Features:

HashMicro integrates with accounting, purchasing, POS, and CRM systems, providing a comprehensive inventory solution. It also includes advanced tools for waste reduction, warehouse management, and customer order synchronization, ensuring complete control over your inventory operations.

Pricing:

Contact HashMicro for customized pricing based on your business needs.

3. NetSuite

NetSuite Inventory Management is a robust cloud-based software that provides real-time inventory visibility, automated tracking, and multi-location management. Designed to optimize inventory levels and streamline operations, it integrates seamlessly with other ERP functionalities. With advanced features like demand-based planning and intelligent fulfillment, it helps businesses reduce costs while meeting customer expectations.

Key Features:

• Real-Time Inventory Visibility: Access a single, real-time view of inventory across all locations and sales channels, ensuring efficient stock management and reducing stockouts.
• Automated Inventory Tracking: Eliminate manual processes with automated tracking of inventory levels, sales, and orders, streamlining the inventory lifecycle.
• Multi-Location Fulfillment: Predefine fulfillment rules and transfer stock between locations to minimize shipping costs and ensure consistent inventory availability.
• Demand-Based Planning: Optimize inventory levels by analyzing historical demand, sales forecasts, and seasonality, ensuring adequate stock levels.
• Cycle Counting: Perform regular cycle counts to maintain accurate inventory data and minimize discrepancies.
• Item Traceability: Track and trace products from supplier to customer, improving audit readiness and accountability.
• Stock Replenishment: Automate replenishment processes to maintain optimal stock levels and avoid overstocking or understocking.

Additional Features:

NetSuite also offers integration with financial management, CRM, and supply chain tools. It provides intelligent reporting, predictive analytics, and inventory valuation features, making it a complete inventory management solution for businesses of all sizes.

Pricing:

For personalized pricing, contact NetSuite directly.

User Reviews:

4. Xero

Xero Inventory Management is tailored for small businesses, offering an intuitive platform to track stock, streamline procurement, and monitor sales performance. It combines inventory and accounting in a single system, providing real-time insights into stock levels and cash flow.

Key Features:

• Real-Time Inventory Tracking: Stay updated on stock levels as purchases and sales occur, ensuring timely restocking and uninterrupted operations.
• Sales and Profitability Analysis: Access reports that highlight sales trends, top-performing items, and profitability, enabling smarter inventory decisions.
• Seamless Invoicing and Orders: Save time by automatically adding inventory items to invoices, quotes, and purchase orders with prefilled details.
• Stock Valuation: View the total value of on-hand stock at any time for accurate financial reporting and insights.
• Bulk Inventory Updates: Easily import or adjust multiple inventory items at once using CSV files or purchase bills.
• Customizable Settings: Personalize item details like descriptions, prices, and tax rates to suit your specific business needs.
• App Integrations: Connect Xero to other tools like payment processors and POS systems for a seamless workflow.

Additional Features:

Xero offers cash flow management, real-time bank reconciliation, and support for up to 4000 inventory items. Its robust customer support ensures businesses maximize the software’s potential.

Pricing:

• Starter Plan: $29/month 
• Standard Plan: $46/month 
• Premium Plan: $69/month

User Reviews:

5. TallyPrime

TallyPrime is a comprehensive business management software renowned for its robust inventory management capabilities. It offers real-time tracking of stock levels, efficient order processing, and insightful inventory reports. With features like batch management, multiple godown handling, and seamless integration with accounting, TallyPrime streamlines inventory operations for businesses of all sizes.

Key Features:

• Real-Time Stock Tracking: Monitor inventory levels across multiple locations, ensuring accurate stock information and timely replenishment.
• Batch and Expiry Date Management: Manage stock items in batches with manufacturing and expiry dates, facilitating better control over perishable goods.
• Multiple Godown Management: Handle inventory across various storage locations or warehouses, enabling efficient stock distribution and utilization.
• Comprehensive Inventory Reports: Access a variety of reports, including stock summary, aging analysis, and item-wise profitability, to make informed decisions.
• Job Costing: Track cost and revenue information for each job, including materials, labor, and overheads, down to the smallest detail.
• Flexible Units of Measure: Define multiple units of measure for stock items, accommodating diverse business requirements and sales practices.
• Seamless Integration with Accounting: Integrate inventory management with accounting functions, ensuring synchronized financial and stock data for accuracy.

Additional Features:

TallyPrime also offers features like reorder level settings to prevent stockouts, support for multiple currencies in inventory transactions, and the ability to manage inventory through bill of materials for manufacturing processes. Its user-friendly interface and customizable options make it adaptable to various business needs.

Pricing:

• TallyPrime Silver (Single User License):
  • Perpetual License: IDR 9,450,000
  • Annual Subscription: IDR 2,835,000
• TallyPrime Gold (Multi-User License):
  • Perpetual License: IDR 28,350,000
  • Annual Subscription: IDR 8,505,000

User Reviews:

6. Zoho Inventory

Zoho Inventory is a powerful online tool for managing inventory, designed to simplify and streamline business operations. It supports multichannel selling, real-time stock tracking, and efficient warehouse management. With features like automated order management and detailed analytics, Zoho Inventory helps businesses maintain optimal stock levels and make informed decisions. Its seamless integrations with sales channels and shipping carriers further enhance operational efficiency.

Key Features:

• Multichannel Selling: Manage inventory across online marketplaces, retail stores, and e-commerce platforms, keeping stock synchronized across all channels.
• Order Management: Automate order processing, from creation to fulfillment, minimizing errors and enhancing customer satisfaction.
• Warehouse Management: Track inventory across multiple warehouses, monitor transfers, and optimize storage for better inventory control.
• Real-Time Stock Tracking: Keep track of stock levels in real-time to avoid overstocking or stockouts and ensure smooth operations.
• Barcode Scanning: Speed up inventory updates with barcode scanning, reducing manual errors and improving accuracy.
• Batch and Serial Number Tracking: Monitor batches and serial numbers for better traceability, warranty claims, and expiry management.
• Automated Reorder Points: Set reorder alerts to ensure timely replenishment of stock, maintaining consistent product availability.

Additional Features:

Zoho Inventory integrates with shipping carriers for streamlined logistics and supports multi-currency transactions for global businesses. Its analytics and reporting tools provide insights into sales trends and inventory performance, while customizable workflows adapt to unique business needs.

Pricing:

• Free Plan: $0/month 
• Standard Plan: $29/month 
• Professional Plan: $79/month
• Premium Plan: $129/month 
• Enterprise Plan: $249/month 

User Reviews:

Key Factors for Choosing Inventory Management Software in Indonesia:

• Affordability: Choose pricing plans with monthly subscriptions, catering to SMEs and startups with limited budgets.
• Currency & Language: Choose software with IDR support and a Bahasa Indonesia interface for smooth local usability.
• Integration: Ensure compatibility with local marketplaces (e.g., Tokopedia) and logistics providers (e.g., JNE, J&T Express) for seamless operations.
• Connectivity: Opt for cloud-based software with offline capabilities to handle areas with inconsistent internet access.
• Scalability: The software should support multi-warehouse, cross-border operations, and business growth across regions.
• Local Support: Select vendors offering localized customer service, training, and regional representatives for quick assistance.
• Industry Fit: Look for specialized features like batch tracking and expiry management tailored to Indonesia’s prevalent industries.
• Affordability: Choose pricing plans with monthly subscriptions, catering to SMEs and startups with limited budgets.
• Data Security: Ensure compliance with ISO/IEC 27001 and robust data protection measures to safeguard sensitive business information.

Conclusion

Choosing the right inventory management software is crucial for maintaining efficient operations, meeting customer demands, and staying compliant with Indonesian regulations. 

Whether you prioritize features like real-time stock monitoring, multichannel integration, or localized support, there is a solution that fits your business requirements. Tools like HashMicro, NetSuite, Xero, TallyPrime, and Zoho Inventory offer scalable and feature-rich platforms to help businesses in Indonesia thrive. 

Evaluate your needs, consider the external factors, and select a software solution that aligns with your goals to take your inventory management to the next level.