GST Sales Invoice Format in PDF for Free!

With Refrens free GST sales invoice format create professional bills online for your business. Simply add your invoice details & download the invoice as a PDF or share it via WhatsApp or email.

Customized Professional GST Sales Template

Easily Convert Quote to Sales Invoice.

Add Personal Brand Logo into your Sales Bill

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Refrens Invoice Generator

Free Sales Invoice Format (Add Bill details and download it in PDF format.)

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Invoice Details
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Add Banking Details (optional)
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Design & Share (optional)
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Invoice Details
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Add Banking Details (optional)
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Design & Share (optional)

Fill the above Sales Invoice form and get the option to choose Invoice template in 2nd step.

Use Refrens Sales invoice formats to create professional invoices
Use Sales Invoice Template
Use Sales Invoice Format - Letterhead
Letterhead Sales Invoice Format
Use Classic Sales Invoice Format
Business Sales Format
Use Printable Sales Invoice
Printable Sales Invoice Format
Use Modern Sales Invoice
Invoice template in blue white color
Use Sales Template - Business
Business Sales Invoice Format
Register and Create Sales Invoice with RefrensGet Invoicing Software

Features of Using Refrens Sales Bill Format

Customization of Columns
Customized TemplatesEasy to customize templates as per the requirement. No need of entering the details again and again. Add multiple custom columns and fields.
Create invoice from quotation with one click
Quotation to InvoiceEasily convert your quotations to invoices with just one click. There is no need to create a new invoice from scratch. Simply use our quotation format to save your time and effort.
Email and track quotation
Create InvoicesCreating invoices should be simple. With our online invoice generator, you can create professional invoices without the hassle of re-entering data.
Schedule your Email and send quotation on time
Schedule Your EmailSchedule your emails to send sales invoices on a future date, ensuring they reach your clients on time even when you are not working. This feature allows you to maintain timely communication with your clients effortlessly.
Upfront Support
Insightful ReportsGenerate detailed reports to stay compliant and gain valuable insights into your business performance. These reports help you track financial health and make informed decisions.
Logo Customisations
Logo CustomizationOur sales invoice templates allow you to add your business logo effortlessly. This feature ensures that your invoice looks professional and matches your brand identity.
Custom Fields & Columns
Custom ColumnsTailor your invoices by adding custom fields and columns to meet your specific needs. Our invoice template provides flexibility, enabling you to include all the necessary details in your documents.
Hide Irrelevant Columns
Hide Irrelevant ColumnsSimplify your sales invoice by hiding any columns that are not relevant. This feature ensures that your invoice sample is clean and focused on the necessary information, making it easier for your clients to understand.
Color Customisations
Color CustomizationChange the color of your invoices to match your branding with ease. Our invoice template allows you to adjust colors, ensuring that your documents are visually appealing and consistent with your brand.
Download & Print
Download and PrintEasily download your invoice as PDFs and print them directly from the platform. This feature ensures that you can quickly generate physical copies of your documents when needed.
Client Management
Client ManagementEffectively manage client information and history within the platform. This feature helps you keep track of all client interactions and documents, ensuring that you can provide personalized service.
Sales CRM Integration
Sales CRM IntegrationEnhance customer relationship management by integrating with sales CRM tools. This feature helps you manage client interactions and sales processes more effectively.
Mobile App
Mobile AppUse the Refrens mobile app to create, manage, and share invoices on the go. This feature provides flexibility and convenience, allowing you to handle your business operations from anywhere.
Send WhatsApp Reminder
Send WhatsApp ReminderSend your invoices via WhatsApp and schedule them for future use. This convenient feature ensures timely reminders and better client communication.
Add Product Images
Add Product ImageEnhance your invoices by adding product images using our bill generator. This visual addition makes your invoices clearer and more engaging for your clients.
Track BillsKeep track of all your bills in one place with our bill maker. Monitor payment status and manage your billing efficiently with our comprehensive tracking tools.
Mark Paid
Mark PaymentsWith our online invoice generator, you can mark payments as received. This feature helps you keep accurate records and manage your cash flow effectively.
Invoice/Bill ManagementManage all your invoices effortlessly using our invoice maker. Keep everything organized in one place, making it easy to retrieve and review past invoices.
Recurring GST Invoices
Recurring Sales Invoices With Refrens, you can schedule invoices for regular clients, set payment reminders, and streamline recurring payments effortlessly. It's perfect for subscription-based or long-term service agreements.
Customize UnitRefrens allows you to personalize unit types in your invoices to suit your business needs. Whether it's pieces, kilograms, hours, or any other custom unit, you can define and label units that align with your products or services.

Frequently Asked Questions (FAQ)

Refrens is a one-stop platform for your accounting, admin, and sales team to manage invoicing, accounting, expenditures, inventory, sales, and other business processes.

1.5L+ businesses across 178+ countries have simplified their day-to-day business operations with Refrens.

FREE! Refrens invoice generator is free for freelancers, agencies, small businesses, and entrepreneurs. You can generate 15 documents every year. Also, manage invoices and access free templates.

Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.

Yes, you can access your invoice anytime - whether you are at home, office or anywhere. You only need a mobile phone or laptop with internet connection and web browser.

Yes. You can easily download it in PDF format or can click on the print option and can save as PDF.

Sales Bill Format / Sales Invoice Format

A Sales Invoice Format is a structured template used by businesses to create professional invoices for their customers. It includes all the essential details such as the business name, customer details, product or service descriptions, quantities, prices, taxes, total amount, and payment methods.

A well-designed sales invoice format ensures transparency, legal compliance, and a professional impression on clients. It’s an essential tool for businesses to build trust, maintain accurate records, and streamline the billing process.

Why one should use a sales invoice format for the business?

A professionally designed sales invoice is more than just a record of transactions; it reflects your business's professionalism and reliability. It serves as a key tool for building trust and ensuring transparency with your customers.

When a customer purchases a product or service, they expect a clear breakdown of details—product description, quantity, unit price, applicable taxes, and the final amount. A well-structured sales invoice format ensures all these details are presented neatly, leaving no room for confusion. For instance, imagine a customer buying a bulk order of office supplies. They would want to see itemized details such as product names, quantities, rates, GST, and the total amount clearly stated. A properly designed invoice not only provides transparency but also reassures customers of the professionalism and accuracy of your business operations.

In today’s competitive market, where customers compare not just prices but also service quality, a professional sales invoice format sets your business apart. It reflects an organized approach that values customer satisfaction. Moreover, it ensures compliance with legal and tax requirements, such as GST regulations, making your business transactions audit-ready. Beyond transparency, a good bill format simplifies your internal processes. It becomes easier to track sales, manage inventory, and maintain financial records. With tools like Refrens’ jewellery bill format, you can customize your invoices effortlessly, ensuring your branding stands out while maintaining accuracy.

Ultimately, investing in a professional sales invoice format is not just about meeting customer expectations—it’s a strategic step to enhance your business’s credibility, streamline operations, and build lasting trust with your clients.

Elements of Sales Invoice Format

Title The document begins with a clear title, typically "Sales Invoice," prominently placed at the top. This immediately communicates the purpose of the document.

Invoice Number Each invoice is assigned a unique identification number. This is essential for tracking, record-keeping, and referencing during audits or customer inquiries.

Invoice Date and Due Date The invoice specifies the date of issue and the payment due date. These dates help maintain transparency and set clear payment expectations.

Business Information Detailed information about the business, including the business name, address, contact number, email, and GSTIN (if applicable). This ensures the business's identity is clear and easily accessible.

Customer Information Includes the customer’s name, address, and contact details. Adding personalized customer information builds trust and professionalism.

Product/Service Details Lists all products or services provided, clearly named and described to avoid confusion.

Product/Service Descriptions Provides specific details for each product or service, such as quantity, unit price, and any additional specifications. This ensures the customer fully understands the offering.

Cost Breakdown Includes the cost of each item, applicable taxes (e.g., GST), discounts, and any additional charges. This breakdown provides complete transparency and builds customer confidence.

Total Amount Summarizes the total amount payable, including all taxes and fees. This gives the customer a clear understanding of their financial obligation.

Terms and Conditions Outlines key terms such as payment terms, return policies, and warranty details. Clear terms and conditions help prevent misunderstandings or disputes.

Additional Notes Space for special instructions or comments, such as thank-you messages, delivery instructions, or promotional information.

Authorized Signature The invoice includes a section for an authorized person’s signature or company stamp. This signifies the authenticity and final approval of the transaction.

Including these elements in a sales invoice format ensures a professional, transparent, and trustworthy document. It streamlines transactions, strengthens client relationships, and ensures compliance with legal and tax requirements.

Sales Invoice Format Offered by Refrens

Refrens offers a versatile and professional Sales Invoice Format designed to meet the diverse needs of businesses. Here's how it caters to your invoicing requirements:

Basic Sales Invoice Template A simple, clean format that includes essential details like business name, customer information, product descriptions, quantities, and total price. Ideal for small businesses and daily transactions.

GST-Compliant GST Invoice Template Perfect for GST-registered businesses, this template includes GSTIN, applicable tax calculations, and a breakdown of item prices, taxes, and total amounts, ensuring full compliance with tax regulations.

Detailed Sales Invoice Template Designed for businesses handling complex transactions, this template includes space for itemized descriptions, unit prices, discounts, and any additional charges. Ideal for high-value or bulk orders.

Customizable Sales Invoice Template Refrens allows you to personalize invoices by adding your logo, adjusting columns, or including additional fields like payment terms, return policies, or special instructions, ensuring your invoices reflect your brand.

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