Best FREE Online Invoicing Software

Why use Refrens invoicing software?

1. User Friendly Interface

Refrens invoice software is so simple that even if you're starting from zero, you can navigate through it with ease. Unlike other complicated systems that make your head spin, Refrens offers simplified navigation. You won’t encounter any technical terms or jargons. Instead, you’ll find straightforward buttons and menus. Refrens holds your hand and guides you through the entire process. From creating invoices to managing other essential documents, it breaks down each step into simple, easy-to-follow instructions. You’ll be creating professional-looking invoices and documents in no time thus simplifying your invoicing process.

2. Customization

Customization is a key feature in modern invoicing software. Businesses can personalize their invoices using various customization options such as:

• Multiple Templates: Choose from a range of templates tailored to different needs like professional invoices, letterheads, or minimalist designs.
• Custom Fields: Add specific fields to your invoices that are relevant to your business, ensuring all necessary information is included.
• Custom Formulas: Automate calculations with custom formulas, making it easy to handle complex pricing structures or discounts.
• Custom Colors: Personalize your invoices by incorporating your brand colors, reinforcing brand identity.
• Font Selection: Change fonts to match your company's branding guidelines, ensuring consistency across all documents.
• Letterhead and Footer: Include your company's letterhead and footer in the invoices, adding a professional touch.
• Printing Style: Adjust the printing style by selecting paper size, margins, and text scale, ensuring the invoices look polished even in print.

These customization options empower businesses to create invoices that reflect their brand identity and cater to specific client needs effectively.

3. Multi-Currency Invoicing

Refrens free invoicing software simplifies the process of creating multi-currency invoices. It automatically handles currency conversions, eliminating the need for manual calculations. Businesses dealing with international clients or transactions can benefit greatly from this feature, ensuring accurate and hassle-free invoicing across different currencies.

4. More Than Invoicing

Refrens offers a comprehensive suite of features beyond invoicing. Users can create a variety of documents including quotations, proforma invoices, payment receipts, credit and debit notes, sales orders, purchase orders, and delivery challans. Additionally, it provides tools for efficient expense management and inventory management, making it a one-stop solution for various business needs. You can checkout the Refrens quotation software here.

5. Streamlined Document Conversion

Refrens offers seamless document management by allowing users to convert quotations to proforma invoices and invoices, as well as convert proforma invoices to invoices and other related documents. These documents are interlinked, enabling users to track the origins of each document and ensuring a transparent and organized workflow. This feature simplifies the process of managing different stages of transactions and provides a cohesive overview of the entire business process.

6. Easy to Set Recurring Invoices

Refrens invoice software simplifies the process of managing recurring invoices and other documents with its user-friendly interface. Users can set up recurring invoices and various documents at different stages, including creating drafts, saving documents, sending emails, and even sending documents via WhatsApp. The flexibility to choose different communication channels, such as email and WhatsApp, allows businesses to cater to the preferences of their clients, enhancing communication efficiency and ensuring timely delivery of invoices and other essential documents.

7. Record Payments

Refrens offers a streamlined solution for recording payments, allowing users to effortlessly add payments received from clients with just one click. This intuitive feature simplifies the payment recording process, enabling businesses to maintain accurate financial records and efficiently manage their cash flow.

8. Add Bank Details

Refrens provides the flexibility to add multiple bank details to the invoice, allowing businesses to accommodate various payment methods and preferences of their clients. This feature enables seamless transactions and enhances the convenience of payment processing for both parties involved.

9. Multiple Invoice Sharing Options

Refrens offers diverse sharing options, allowing users to efficiently distribute invoices to clients. These options include downloading the invoice as a file, printing a hard copy, sending it via email, sharing it through WhatsApp, and even providing a direct link to the invoice. This versatility ensures that businesses can reach clients through their preferred communication channels, enhancing overall communication and transaction processes.

10. Scheduling Invoices

Refrens online invoicing software provides a convenient scheduling feature that enables users to set invoices for later dates. By utilizing the email and WhatsApp scheduler, businesses can automate the sending of invoices at specific times in the future. This automation simplifies the invoicing process, ensuring timely delivery and improving overall efficiency in managing financial transactions.

11. Document Duplication

Refrens allows users to save valuable time by offering a duplication feature. This functionality enables businesses to duplicate previously created invoices, saving them from the hassle of retyping client details repeatedly. By reusing invoices, entrepreneurs can significantly streamline their invoicing process, improving productivity and efficiency in managing their financial documentation.

12. Client and Vendor Management

Businesses can efficiently organize and store all essential details of their clients and vendors. This streamlined approach enhances overall business communication, allowing entrepreneurs to focus on building strong relationships with their clients and vendors.

13. Email Status

Refrens provides detailed insights into the status of your invoices, allowing you to track whether your clients and recipients have opened the invoice emails or not. This feature provides valuable information for businesses, enabling them to follow up effectively and ensure timely payments.

14. Auto Payment Reminder

Refrens allows you to set up automatic payment reminders, streamlining the process of reminding clients about pending payments. With this feature, businesses can maintain a consistent follow-up system without manual intervention, ensuring that clients are reminded of their payment obligations on time. This automation not only saves time but also contributes to improved cash flow management by reducing delays in receiving payments.

15. Line Item Customization

Refrens provides the functionality to enhance the visual appeal and clarity of invoices or any other documents by allowing users to add images of the products or services directly into the line item section. This feature enables businesses to showcase their offerings visually, making it easier for clients to identify the products or services they are purchasing. By incorporating images, invoices become more informative and visually engaging, enhancing the overall professionalism of the documents.

16. Simple Tax Configuration

Refrens makes it effortless for registered VAT businesses to configure taxes according to the specific rules and regulations of their country. The platform allows users to easily set up and customize tax rates based on the applicable VAT laws, ensuring accurate and compliant invoicing. This feature ensures that businesses can generate invoices that adhere to the tax requirements of their country, simplifying the process of taxation and financial compliance.

17. Bulk Upload

With Refrens, users have the convenience of bulk uploading various documents, including invoices, quotations, proforma invoices, and expenses. This time-saving feature allows businesses to efficiently manage their financial records by uploading multiple documents in batches. Whether it's invoices for clients, quotations for potential deals, proforma invoices for advance payments, or expenses incurred, Refrens streamlines the process by enabling bulk uploads.

18. Track the Status

Refrens provides a user-friendly summary feature that allows you to easily track the status of your invoices. You can quickly see which invoices have been accepted, paid, partially paid, unpaid, or overdue. This summary feature provides a clear overview of your financial transactions, helping you stay organized and ensuring you're aware of your business's current financial standing. With this information readily available, you can make informed decisions and effectively manage your cash flow.

19. Add/Manage Multiple Businesses

Refrens offers the flexibility to create and manage multiple businesses and branches under one account. This feature eliminates the need to create and manage multiple accounts for different businesses, streamlining your operations and simplifying your business management processes. With this capability, you can efficiently handle various aspects of your different businesses, ensuring seamless management and organization across all your ventures.

20. User Access Control

Refrens allows you to efficiently manage your team by providing user access control, also known as roles and permissions. With this feature, you can assign specific roles and permissions to team members, controlling their access to various documents, including invoices and other important files. This functionality ensures a secure and organized workflow within your team, allowing you to designate tasks and manage access according to each team member's role and responsibilities.

21. Inventory Management

Refrens offers comprehensive inventory management capabilities, allowing you to seamlessly handle your stocks and related transactions. With this feature, you can effortlessly add, manage, edit, and delete stocks. It provides a clear overview of your current stock levels and average selling prices. Additionally, you can easily adjust newly added stock, view detailed item information, and monitor transactions associated with each specific stock. Refrens' inventory management feature streamlines your stock control, ensuring you have precise insights into your products and transactions.

22. Client Statements

Refrens simplifies the process of generating client statements for each product or service sold to them. With its user-friendly interface and robust features, you can effortlessly generate detailed client statements, providing comprehensive insights into the products or services purchased by your clients. This functionality allows you to maintain clear and transparent communication with your clients, enhancing your professional relationships and ensuring accurate financial records.

23. Essential Reports

Refrens provide proforma invoice, invoice, client and vendor, payment, TDS, VAT, credit note, line item wise report, HSN report, purchase order report, expense report, delivery challan report.

24. Advance Accounting

Advance accounting involves various components that play a crucial role in managing a company’s financial data accurately. Here's a breakdown of the key elements you mentioned:

• Voucher Books: These are used to record every financial transaction made by a business. Voucher books include various types of vouchers like payment vouchers, receipt vouchers, journal vouchers, etc. Each voucher type serves a specific purpose in the accounting process.
• Ledger: A ledger is a collection of accounts that records all transactions associated with a particular account. It provides a summary of financial transactions, making it easier to see the overall financial health of the business.
• Balance Sheet: This is a financial statement that provides a snapshot of a company's financial condition at a specific time, usually at the end of an accounting period. It consists of assets, liabilities, and shareholders' equity. The balance sheet is a crucial tool for investors and creditors to assess the company's financial stability.
• Account Groups: In accounting, accounts are often categorized into groups based on their nature (e.g., assets, liabilities, expenses, income). Account groups help in organizing the accounts systematically, making it easier to prepare financial statements and analyze financial data.
• Accounts: Accounts represent specific items like cash, inventory, sales, expenses, etc. Each account records transactions related to that item. For instance, a sales account tracks all sales transactions, while an inventory account records changes in stock levels.

These components form the backbone of advanced accounting systems, ensuring that a company's financial data is accurately recorded, organized, and analyzed. They are vital for financial reporting, decision-making, and compliance with regulatory requirements.

25. Lead Management Software

Having integrated lead management software within Refrens provides a streamlined process for businesses. It allows them to efficiently manage their leads, converting them seamlessly into various documents like quotations, proforma invoices, and invoices. This integration significantly reduces the time and effort spent on creating documents from scratch for each lead, ensuring a more efficient workflow for businesses. By simplifying lead conversion and document creation, Refrens helps businesses focus more on their core operations and building customer relationships.

Freelancers

• Multi-Currency Support: Ideal for freelancers dealing with international clients, allowing them to invoice in various currencies.
• Customization Options: Freelancers can create professional invoices with their branding, showcasing a polished image to clients.
• Auto Reminders: Helps freelancers get paid on time by sending automated reminders to clients for pending payments.
• Recurring Invoices: Perfect for freelancers with regular clients, automating the process of billing for ongoing projects or services.

Small and Medium Enterprises (SMEs)

• Client Management: Enables SMEs to maintain detailed records of clients, ensuring personalized communication and better service.
• Expense Management: Helps SMEs keep track of daily and monthly expenses, promoting effective financial management.
• Bulk Client Data Upload: Allows SMEs to upload multiple client details at once, saving time and effort in data entry.
• Advanced Accounting: Provides a comprehensive accounting system, including ledger management and balance sheets, ensuring accurate financial records.

Consultants

• Quotation Maker: Consultants can create visually appealing and persuasive quotations to impress potential clients.
• Lead Management: Helps consultants track leads, manage follow-ups, and convert leads into clients seamlessly.
• Invoice and Quotation Conversion: Streamlines the process by converting quotations into invoices, saving time and ensuring consistency.

Entrepreneurs

• Multiple Business Management: Entrepreneurs can manage various businesses or ventures under a single account, maintaining clarity and organization.
• User Access Control: Enables entrepreneurs to grant specific access rights to team members, ensuring secure collaboration.
• Expense Management: Helps entrepreneurs keep a close eye on expenses, optimizing budget allocation for different projects or ventures.

Startups

• Inventory Management: Essential for startups selling physical products, allowing them to monitor stock levels, prices, and transactions efficiently.
• Recurring Invoices: Perfect for startups with subscription-based models, automating billing for recurring services and products.
• Lead Management: Facilitates startups in managing leads, understanding customer needs, and converting leads into paying clients.

Product-Based Companies

• Inventory Management: Centralizes stock information, ensuring product details, pricing, and transactions are easily accessible.
• Customization Options: Allows product-based companies to add images of products in invoices, making invoices visually appealing and detailed.

Chartered Accountants (CA's) for Their Clients

• Advanced Accounting: Provides comprehensive accounting features, including voucher books and diverse reports, ensuring accurate financial records for clients.
• Client and Vendor Management: Helps CA's organize client and vendor information efficiently, facilitating smooth communication and transactions.

• Create, Manage, and Track Invoices (Taxable & Non-Taxable Invoice).

• Send Quotations instantly and convert them into invoices.

• Add Team Members and Users.

• Add multiple businesses to one account.

• Multiple Countries and Currencies supported.

• Duplicate Invoices to save time while billing.

• Enabled Recurring Invoices.

• Send Invoice Reminder to get paid faster.

• Add Logo, Digital Signature, and attachments.

• Customize Documents with multiple templates like invoice templates, quotation templates and offline templates like quotation templates in PDF.

• Real-Time Email Alerts.

• Unlimited Bank and Card Transactions.

• Invoice view - Paid, Unpaid, Overdue, Part paid.

• Send Invoices through Email, Download as PDF, Print, or WhatsApp.

• Powerful Reports - Invoice Report, Client Report, Expense Report, Vendor Report.

• Graphical Representation for easy understanding.

• Bulk Uploads - Invoice and Client.

• Easy to receive International Payments.

• Free Customer Support.

What is the cost of Refrens online invoice software?

Refrens Online Invoice Software offers a wide range of features, including quotations, proforma invoices, purchase orders, and expense reports, completely free of charge. These tools are available without any cost to users. Additionally, Refrens provides businesses with the option to collect payments from clients through their platform, incurring a credit card processing fee for international cards.

While there are some paid features within Refrens, these do not impact the basic invoicing process. Users can continue to create and manage their invoices and other documents seamlessly, even without opting for the paid features. The core invoicing functions remain accessible to all users at no cost.