Free Invoice Templates

Having a small business or service agency or being a freelancer, it is very hard, time-consuming, and cumbersome when you try to create invoices through Excel, Word, Google Sheets, or Docs.

Some people use Word or Google Docs to simplify the invoicing process because you can create quite good-looking invoices from MS Word. But it is always harder to calculate taxes like TAX, TDS, or any other additional charges associated with it.

Whereas some use Excel or Google spreadsheets to create one and there is a huge benefit to using Excel as it can easily calculate taxes like TAX, TDS with its automatic formulas. You can also make your own formula to create a predefined invoice. However, Excel also has a huge drawback of professionalism. Invoices created through Excel don't look attractive and lack professionalism even when using professional invoice templates.

When you are running a business, not only you have to create invoices but also have to maintain the client data, invoices, different reports like TAX, TDS.

For example:

1. To manage all the invoices in one place.

2. To manage all your client data.

3. To create and maintain TAX, TDS report.

4. You want to know which invoices are paid, unpaid or partially paid.

5. You want to know your earnings for the month or year.

When it comes to the above tasks both Word and Excel fail. So, having proper e-invoicing software for your Malaysian business not only helps to create invoices but also helps in managing all the data in one place without searching for each file.

At Refrens, you can manage all your invoices, expenses, your client, and payment details in one place. Refrens is not only for invoicing it is a complete tool to manage your finances. You can create a professionally designed invoice using the invoice generator with multiple invoice templates.

Other than this, Refrens also provides the following tools like

• Quotation generator

• Proforma invoice generator

• Expense report software

• Purchase order templates

• Quotation Templates Word

How to Make An Invoice Using Invoice Template?

Using the Refrens platform it is easy to create invoices instantly. When creating an invoice you must add these crucial elements, without these elements no invoice can be completed. Following is the simple and easiest way to create an invoice using the free invoice template.

Step 1: Add Information to Invoice

• Invoice Header - It is always a good practice to add the word “INVOICE” at the top of the invoice as invoice title. The invoice header is the section where you add the invoice number, invoice issue date, and due date. In addition, you also need to add other reference numbers like the PO number, quotation number. In this section, you also get the option of adding the business logo which is a good way to promote your brand.

• Billed By Section - As the name suggests, in this section, you add all the information about your business that includes business name if you own any business or if you are a freelancer, you can use your name instead of the business name. Moreover, you can add your email, mobile number, address, city.

• Billed To Section - Same as billed by section, you need to add the information about the buyer or client who is buying or paying for the products or services from you.

• Shipping Details - This section is only useful for those who sell tangible products. You need to add shipping details like address, city, state, Pin Code, challan number, date, and transport. If you are offering any service or digital products, you can avoid this section.

• Item Section - Here you add the product or service name, description, images, quantity, rate, discount, and TAX. You can also add custom columns to add more detail to the product or service.

• Terms & Conditions - You need to add terms and conditions of invoice and payments.

• Bottom Section - At the bottom of the invoice, you can add notes, attachments, and signatures as well.

Congrats your invoice is created now. The next step helps you to get paid faster.

Step 2: Add Bank Details

• Add your bank details like bank name, bank account number, SWIFT Code, account type, account holder name. You can also add more details by adding custom fields.

Step 3: Customize Invoice Using Invoice Templates

You can easily customize your invoice by choosing the best invoice template that fits your business. Change the template as per the requirements and change the color of the template that you love. You can also make use of Magic colors that helps you to select the best color from your business logo. In addition, you can also change the fonts of the invoice heading and the best part is all these features are completely free. FREE INVOICE TEMPLATE WITH NO COST.

How to Make Your Invoice Template for Malaysian Clients?

In Malaysia, more and more clients use their smartphones and tablets to manage their finances. If you're a business sending invoices, it's important to make sure your invoice template is easy to view and use on mobile devices. This ensures a better experience for your clients and can help you get paid faster. Here are some simple steps to create an invoice template Malaysia that works well on mobile.

1. Use a Simple Design

The design of your invoice should be clear and easy to read on small screens. A simple layout with well-defined sections for company details, client information, and the list of charges is best. Avoid cluttering the invoice with too much information. This makes it easier for clients to find what they need quickly, even on a smartphone.

2. Make Sure It’s Responsive

A responsive invoice template automatically adjusts to fit the screen size of the device it's being viewed on. This means your invoice will look good on both a computer and a mobile phone. If you are using an invoice template in Excel Malaysia, ensure it is set up to adjust automatically when opened on different devices.

3. Choose Easy-to-Read Fonts

When creating an invoice template, use fonts that are easy to read on a mobile screen. Stick to standard fonts like Arial or Helvetica, and make sure the text size is large enough to read without zooming in. This makes the invoice look professional and helps avoid any confusion.

4. Optimize for Fast Loading

Mobile users want things to load quickly. An invoice that takes too long to open can frustrate clients. To ensure your invoice template in Malaysia loads fast, keep the design simple and avoid large images or files. A lightweight design is better for mobile devices and ensures a smooth experience for your clients.

5. Make It Easy to Use

Your invoice template should be easy to use on a mobile device. This means buttons should be large enough to tap easily, and any links or forms should be simple to interact with. For example, you can include a “Pay Now” button or a QR code that clients can scan to pay directly from their phones.

6. Test on Different Devices

Before sending your invoice, test it on different devices, like smartphones and tablets. This will help you see how it looks and works on various screens. If there are any issues, you can fix them before your clients see the invoice.

7. Use an Invoice Generator

Using an invoice generator free in Malaysia can help you create invoices that are mobile-friendly. These tools often come with pre-designed templates that look good on all devices. You can customize them to match your brand while ensuring they are easy to use on mobile.

8. Keep Your Branding Consistent

Even on mobile, your invoice should reflect your business’s brand. Use your logo and brand colors to make your invoices look professional and build trust with your clients. Consistent branding also makes your invoices easier to recognize.

9. Offer a PDF Option

While some clients may prefer Excel for editing, offering a PDF version of your invoice template in Malaysia ensures it looks the same on any device. PDFs maintain their layout and design across different screens, making them a reliable option for mobile viewing.

10. Include Clear Payment Instructions

Make sure your invoice includes clear and simple payment instructions. Use simple language and provide all necessary details to avoid any confusion. This can help speed up the payment process, especially for clients viewing the invoice on their phones.

Steps to Update Your Invoice Templates for New Business Needs

As your business grows and changes, it's essential to keep your invoice templates up to date. For businesses in Malaysia, updating invoices to match new services, products, or changes is crucial for maintaining professionalism and clarity. Here’s a simple guide to help you update your invoice templates effectively.

1. Recognize the Need for an Update

First, identify why you need to update your invoice template. This could be due to the addition of new services, changes in pricing, or updates in tax regulations. Using an outdated invoice can lead to confusion and potential disputes with clients. It’s important that your invoice template in Malaysia reflects your current business operations accurately.

2. Pinpoint the Changes Required

Next, list the changes that need to be made. Have you added new products or services? Are there changes in your pricing or discounts? Make sure these details are correctly represented in your invoice. This step ensures that all information is accurate and up to date, helping to build trust with your clients.

3. Choose the Right Template Format

Selecting the right format is important. If you’re looking for a quick and easy solution, Refrens free invoice template Malaysia might be ideal. These templates are simple to use and can be customized to fit your needs. For businesses that prefer more flexibility, It allows for detailed customization, making it easier to add or modify fields as needed.

4. Customize the Template to Your Needs

Personalize your template to suit your business. Add your company logo, update contact information, and include any new payment terms. Make sure all sections are clear and easy to understand. An invoice generator free in Malaysia can help you create a professional-looking invoice quickly, ensuring all essential information is included.

5. Ensure Compliance with Local Laws

Invoices in Malaysia must comply with local regulations, such as including SST details where required. Make sure your sample invoice template meets these legal requirements. Regularly review your templates to ensure they remain compliant with any new laws or tax changes.

6. Test Your New Template

Before using the updated template with all your clients, test it to make sure everything works correctly. Check that all information is accurate and that the template is easy to read. Testing helps you catch any errors and ensures that your invoices are clear and professional.

7. Train Your Team

Make sure your team is familiar with the new template. Provide training if necessary so that everyone knows how to use it correctly. This helps maintain consistency and reduces the chance of mistakes.

8. Get Feedback and Improve

Finally, ask for feedback from your clients and your team. They can provide valuable insights on how to improve the template further. Regular updates based on feedback help keep your invoice template effective and relevant to your business needs.

Promote Your Brand With Invoice Template

Invoices are important materials of any business and are used to convey the information sold by any business. Invoices are the only material that helps the business to get paid faster. If any invoice is professionally built and conveys the information in an easy way, the chances of getting paid on time increase by 40%. Refrens clearly knows the importance of invoices that are beautifully designed. So, Refrens developed multiple invoice templates for different kinds of businesses.

Whether you are a professional, business owner, freelancer, graphic designer or you love the color blue, there is a free invoice template for you. You can create an invoice that suits your business using templates and send them to your clients for free.

In addition, every uniquely designed invoice template has the option to add a business or personal logo that makes your client aware of your brand. Moreover, Refrens never promotes or add Refrens’ name or logo to any of your invoices. No watermark of Refrens will be ever used on your invoice and your invoice is also totally ad-free.

Easy Printable Invoice Templates

Maybe you still follow the traditional method of creating invoices and printing them. No worry, Refrens got you covered as well. All the online invoice templates are printable and we have a printer-friendly template as well. You can easily print with one click.

If you need any specific template for printing purposes, you can use our print-friendly invoice template and can customize it as per the need. Not just print, you save your invoice in PDF format as well and can also send via Email or WhatsApp.

As Refrens is a completely online invoicing platform, all the invoices get saved here. You can access all the invoices anytime and anywhere. Having this benefit, you can easily create the invoice from anywhere and can be saved to print for later purposes.

Free Invoice Template Highlights

Invoicing is a pushover using the Refrens invoice template. Beautifully designed invoice templates, streamline your invoice cycle process. Knowing this our Refrens team has developed multiple invoice formats to create an invoice that fits your business needs. Here are some of the highlights of the Refrens invoice format.

Fully Customized Invoice.

1. Multiple Invoice Colors (Available in 24 colors)

2. Magic Color using Company or Personal Logo.

3. Professionally Designed Invoice.

4. All invoices are compact and print-friendly.

5. Changes fonts of the invoice heading.

6. Includes all the essential elements of the invoice.

7. Auto calculates discounts, additional charges, TAX.

8. Add attachments and signature.

Special Purpose Invoice Format

Refrens team is very well aware of the importance of the invoice template for freelancers and small businesses. Knowing this fact, our team developed multiple templates according to the business run by small business owners and freelancers.

1. Professional Invoice Template - Designed for professionals like chemists, lawyers, designers, freelancers, content writers, etc.

2. Letterhead Template - Not just big corporates but businesses of all sizes can make their custom letterhead to communicate between two parties. Refrens team build letterhead for all types of businesses.

3. Business Invoice Template - If the letterhead does not attract you, here is the template that is definitely made for all business purposes.

4. Modern Invoice Template - Specially designed for startups and newbie freelancers which helps to accept the payment faster.

5. Print-friendly Invoice Template - Black and white template with compact and easy to print invoice.

6. TAX Invoice Template - Specially designed for traders and import & exports businesses and for the businesses registered under TAX.

Consulting Invoice Templates

Consultants are those who advise or guide the organization or business or an individual to achieve the goal using expertise. Consultants vary for different industries such as IT consultants, software consultants, freelance consultants, legal consultants, business consultants, etc.

After the completion of the project, these consultants bill their clients using a consultant invoice template. For different industries, different templates can be used. Most of the consultants charge per hour rate. If any consultant is TAX registered then they can ask for a TAX invoice as well.

Which Invoice Template Format Should A Business Use?

As mentioned earlier, there are individuals and businesses who prefer Word or Google Docs format for their business, then there are those who prefer Excel or Google Sheets to create invoice templates. Both these methods are best in their own way, but still, these two methods fail when you look at the different pictures of the invoice.

Using Word or Excel, you would never know the status of the invoices such as paid, unpaid, part- paid or How much are your earnings at the end of the week or month or even at the end of the year. It is always time-consuming to keep track of all your invoices in a particular folder.

The best option is to use tools that are specially designed for making invoices. You can use the tool to minimize your invoice creating effort. You can get the best of both Word and Excel in one tool. Auto calculation as well as amazing templates for invoices.

Use Refrens invoice template format to accomplish your invoicing cycle seamlessly and make your invoicing statement simple. LIFETIME FREE INVOICE TEMPLATES.

Invoice Templates in PDF Format

Be it today or tomorrow, creating an invoice for your client will always remain an important aspect of your business. But the process of creating invoices has drastically changed. Earlier, business owners used to write invoices and paper mail to their clients. But today it isn't an effective way to save time and get paid faster.

Using a ready-made invoice template for your business, not only saves your time but also helps you to get paid faster than usual. No matter what business you are into, creating and sending invoices to your clients using Refrens invoice PDF templates. Download your invoice in PDF format, print, or email to your client directly. Simply create an invoice, select the free invoice template and color that fits your business. Email your client and get paid faster.

Benefits of Using Refrens Free Invoice Template Format

1. 100% Free. Create Unlimited Invoices. No Hidden Charges.

2. Professional Layout Format.

3. Fully Customizable Invoice.

4. Save client data to reuse in the future which avoids retyping of client information again and again.

5. Generate TAX, TDS report.

6. Collect Payment Online.

7. Unlimited Bank and Card Transaction.

8. Status of the invoices like paid, unpaid, partly paid.

9. Bulk upload Invoices and Expenses.

10. Manage and download all payment reports.

11. Add multiple team members or users.

12. Send Invoices through Email, WhatsApp, or through link sharing.

13. Free Customer Support to resolve your queries.

Is Invoice Template Free?

Yes, all the templates available on Refrens for generating an invoice, quotation, proforma invoice, or purchase order are 100% free. Not just templates, all the customization available like color change, magic color from logo uploaded, font heading, etc are also free of cost.

All you have to add is to add information about your company, client details, detailed information about the product or service you offer, and select the invoice template you love. If you are creating a proforma invoice then you can use a proforma invoice template to customize the invoice. After creating the invoice, you can email the client, download the invoice as a PDF or you can print the same. The invoice gets saved and you can access it from anywhere and anytime.

There is no limit to creating invoices on Refrens. UNLIMITED INVOICES TEMPLATES. FREE FOREVER. Not just invoice generation, you can also create recurring invoices, accept payments, organize invoices, client management, TDS, and TAX reports.