Invoice Generator - Free Online Invoice Maker

Creating an online invoice has never been easier, and in this guide, I'm going to show you how you can do it for free using Refrens. All you need is a mobile, laptop, or desktop with an internet connection, and you're ready to go.

Let's get started with the step-by-step process of how to create an invoice:

Invoice Header

The first thing you need to do is add the header of the invoice, which includes the invoice number, issue date, and due date. To make your invoice more professional, you can add your company or personal logo. Refrens also allows you to add additional fields like PO Number, Quotation, or Batch number, which can be created with our free quotation maker.

Billed By

The next step is to add your company details, including your company name, address, phone number, and email address. If you're TAX registered and need to create a tax invoice.

Billed To

In this section, you need to add your client's business details, just like you fill in your company details.

Product/Service Details

Next, add your product or service details, including the description, quantity, and price. You can add multiple columns as per your invoice's requirements.

Discounts & Charges

You can provide discounts on the items you've sold, and Refrens' online invoicing tool will automatically calculate the discounts. You can also add additional charges like packaging charges, shipping charges, etc.

Terms & Conditions

Adding your company or invoicing terms and conditions is crucial, as it helps you get paid faster and ensures that everything is clear on the record.

Additional Notes

Here, you can add extra information or instructions related to the product or service you've rendered. You can also add your authorized signature and attachments in PDF, Word, and Excel formats.

How to customize your invoice for free with Refrens invoice generator?

Customizing your invoice for free with Refrens invoice generator is a breeze! You can add your business logo, change the invoice color and font heading using the magic color, and add multiple fields and columns to add more value to the seller's information or details. You can also enable one-click discount options and additional charge features.

We offer four different online invoice templates that cater to different needs:

• Professional invoice template - Ideal for professionals like software developers, lawyers, designers, and freelancers.

• Letterhead invoice template - Perfect for those who want to try something new and change the color and font heading.

• Business Invoice Template - Suitable for all types of businesses, ranging from small to medium enterprises, startups, and entrepreneurs.

• Print-friendly invoice templates - A black and white compact invoice that is easy to print.

In addition to these templates, Refrens also offers a quotation template. If you prefer creating offline templates, you can use our Excel and Word quote templates, invoice templates Word.

That's all there is to it! With Refrens, creating an online invoice for free is now simpler and more efficient than ever.

What are the mistakes to avoid when creating an online invoice?

Are you struggling with invoice rejections?

If yes, then let me tell you that you are not alone. It happens to the best of us. The chances of getting your invoices rejected increase if your invoice is not accurate. Therefore, it is essential to avoid some common invoicing mistakes.

Firstly, you should always add the invoice date while creating an invoice. It helps the client to identify the last payment date of the invoice.

Secondly, the invoice must have detailed information about the vendor or service provider and client details. You should include all the necessary information about the product or service offered.

Moreover, spelling mistakes can be a turn-off for your clients. Therefore, it is advisable to avoid any grammatical or spelling errors while creating an invoice. Keep the language simple, and avoid technical jargon or the short form of any word.

Last but not least, the incorrect total amount can be the most common cause of the rejection of the invoice. Therefore, you must ensure that the price and quantity agreed upon at the time of the agreement are accurate and the same as mentioned in the invoice. Furthermore, avoid adding the wrong tax rate to your invoice.

Remember, accuracy is the key to success when it comes to invoicing. So, don't hesitate to double-check your invoices before sending them to your clients.

How to send a payment reminder with Refrens online invoice generator?

As a business owner, getting paid on time is crucial for your business's success. It's frustrating when clients do not pay on time, and it can be challenging to follow up with them. However, sending a reminder email can be a useful way to prompt clients to pay their invoices.

With our bill maker, you can easily add the invoice due date, or it automatically takes 30 days to owe from the invoice created date if not counted. Ideally, clients will pay the invoice as soon as you send them the invoice.

But for those who need a reminder, we offer an automated email reminder service that sends a reminder email to your clients about their invoice due date.

At Refrens, we understand the importance of timely payments and have made it easy for you to follow up on overdue invoices.

You can either send a reminder manually or use our automated reminder service to prompt your clients to pay their dues. So, say goodbye to the hassle of chasing payments and focus on growing your business with Refrens.

How to send a payment receipt with a Refrens free invoice generator?

When your client pays your invoice, it's always a good practice to send them a payment receipt. It's an acknowledgement slip that shows your gratitude towards your client for paying the invoice.

A payment receipt includes the invoice number, issue date, due date, vendor's name, and information, client's name and information, product/service name and description, and payment method (cash, cheque, online mode).

At Refrens, we make it easy for you to send payment receipts to your clients with just one click. Once your invoice is paid, you can simply send the payment receipt using our free online invoice generator.

The payment receipt is similar to an invoice, with the only difference being that the payment receipt is sent to the client after the invoice has been paid. The paid invoice has the tag "PAID" at the top and the payment mode at the bottom.

With our easy-to-use invoice generator, sending payment receipts has never been easier. Give it a try today!

What is an invoice number?

An invoice number is a unique identifier assigned to each invoice that a business issues to its clients. It plays a crucial role in organizing and tracking invoices.

The invoice number should be sequentially followed, and it's recommended to use a combination of letters and numbers for creating unique invoice numbers.

Using an invoice generator, you can easily customize the invoice number format as per your business requirements.

For instance, you can use INV001 or INV/001 as your first invoice number and then follow the same pattern for subsequent invoices. This helps to avoid any confusion and makes it easier for both parties to reference the invoice.

How to assign invoice number?

There are numerous methods to add the invoice number. Of which the best methods are as followers.

• Sequential Method

  This is the most common and easy method to assign the invoice number and is also used by most businesses. Here your invoice number is in increasing order and starts from 1.

  For example: Invoice No 001, Invoice No 002, Invoice No 003 and so on or 2021/INV/001, 2021/INV/002, 2021/INV/003, and so on.

• Date Wise Method

  Here, you use the date and unique number as the invoice number. For example: If you are issuing the invoice on April 23, 2021, then you can have invoice number 2021-04-23-001. Here it becomes easy to track the invoice, date-wise.

• Project Id Method

  Many businesses work on different projects or gigs at the same time. Here you can assign the project number as the invoice number. For example, if you have completed project number 185, then you can assign invoice number 185. If you are undertaking a big project and have multiple sub-projects in it, then you can assign invoice numbers 185-001 and so on.

• Client Id Method

  This is one of the rare methods, as very rare businesses assign client IDs to their clients. Suppose you have undertaken the project of a client whose client id is 387, then you can issue the invoice with invoice number 387-001.

Use free invoice generator freely to make sequential invoice number

You can use Refrens free invoice generator, to create invoices online instantly. As you assign the first invoice number the system will automatically take the next invoice number in increasing order. You can use all the above methods to assign the invoice number and can track, organize and send the invoice to the client.

Guide to create online invoice for freelancer

It is always harder for freelancers to get paid once the service has been rendered. First, freelancers offer a service, and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business.

In this process, invoicing setup is one of the important parts to collect payment faster. Here is a quick and simple guide to creating invoices for freelancers or service providers. You can also use our freelance invoice template for free.

A quick overview of what your invoice should look like:

• Unique invoice number and other reference numbers.

• Invoice created date.

• Invoice due date.

• Your business name and contact information.

• Your client's name and contact information.

• Service name and description.

• Quantity, Rate, and taxable amount.

• Payment terms.

• Additional Notes.

• Signature.

• Online payment link.

1. Setup invoicing terms

Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, and discount. It is always important to issue an invoice as per the client invoicing process, this helps you get paid faster.

In short, there should be terms and policies agreed upon and signed by both parties. Here, the best document to create is a quotation using quotation software, which gives the client an idea of how much should pay once the work has been completed.

2. Make your invoice short, clear, and error-free

When generating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection.

Moreover, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.

3. Payment policy terms

It is a good practice to send invoices at a scheduled time. Having a payment policy term is good for getting paid faster. If it is a recurring client, then select a specific day and time to send invoices. If you have a one-time project or regular project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, and then follow up throughout the project. It gives your client an idea about when to expect the invoice and what type of expenses can be incurred.

4. Offer multiple payment options

It would be best if you are feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean using multiple payment gateways for a single payment.

Opt. for an invoice generator like Refrens which provides a payment gateway feature within the invoice creation process. For instance, Refrens offer the online payment option of debit and credit card, net banking, UPI, and wallet payment.

Online invoice generator to send invoices & accept online payment

Our online invoice maker allows the vendor to make an invoice online and send it to the customer via email. Easily track all your invoices, check whether your customer opened your invoices or not. If your customer does not initiate the invoice, you can send the remainder as well. You can also download the invoice as a PDF and can also print it whenever required. Free Invoice Maker also gives you the option of sharing the invoice through WhatsApp as well.

The faster the invoice reaches your customer, the chances of getting paid your invoices increase by 40%. When creating an invoice add the bank account details and email to your customer or share the link directly(by copying the link).

Your customer would be able to pay online through a secure link. Free Invoice Maker also gives the facility to accept partial payments, and advance payments, and customize and manage invoices. Easily identify the status of your invoices like paid, unpaid, or overdue.

Give your customers multiple options to pay online such as credit card, debit card, net banking, and wallets, resulting in a faster collection of payments.

Refrens provides a seamless solution for freelancers, agencies, and small businesses by allowing users to connect their personal and work email accounts or integrate with Gmail. This integration serves a crucial function, especially when sending invoices, quotations, or any other communications to clients. By connecting your email accounts with Refrens, you can send emails directly from your email address, creating a professional and personalized experience for your clients.

For example - Imagine you have a primary email address like john.doe@gmail.com. When you connect this email with Refrens, any emails sent through the platform will appear to be sent from john.doe@gmail.com. This ensures consistency in your communication, and clients interact directly with your familiar email address. It not only adds a personal touch but also enhances the professionalism of your brand.

One significant advantage of this feature is that any responses or communications from clients will be directed straight to your designated email account. This eliminates the possibility of confusion or concerns about messages being sent to the invoicing software company rather than reaching you. It streamlines communication channels, contributing to a smoother and more transparent client experience.

In essence, Refrens' email integration feature offers a convenient way to maintain a professional appearance while ensuring that your client interactions remain centralized and easily manageable from your email account. This enhances client trust and helps in building lasting professional relationships.

Refrens Invoice generator is specially developed for non-accountants so that it becomes easy and simple for non-accountants to create invoices instantly without having to follow too many steps.

Simple User Interface - Refrens online invoice generator is designed to be easy to use and user-friendly, with intuitive interfaces and clear instructions. This makes it simple for non-accountants to create and send invoices without prior accounting experience or training.

Templates and Customization Options - Refrens invoice generator offers templates and customization options that allow users to personalize their invoices to match their brand and preferences. This makes it easy for non-accountants to create professional-looking invoices that meet their needs.

Automated Processes - Online invoice generators automate many of the time-consuming and manual processes associated with traditional invoicing, such as recurring invoices, email scheduling, payment reminders, one-click conversion from invoice to another document like debit notes or credit notes without creating them from scratch. Moreover, there is no need to add the client details whenever creating the invoice, the system stores the details of your client and you can use it anytime when creating the invoice. When using Refrens invoice maker, you can effortlessly manage all the invoices in one place and create in-depth reports based on the invoice and the payment you received from the client.

Additionally, it helps to generate IRN invoices and e-invoices so it becomes easy for you to file taxes. Also helps you generate journal entries, vouchers, balance sheets and many more. This makes it easy for non-accountants to manage their invoicing process without prior experience or training.

Mobile Accessibility - Refrens invoice generator is accessible from any device be it a laptop, desktop, mobile or tablet, all you need is an internet connection, making it easy for non-accountants to create and send invoices from anywhere and anytime.

Customer Support - Refens invoice maker offers customer support, either through live chat, email, or phone. This makes it easy for non-accountants to get help when they need it, reducing the frustration and confusion often associated with traditional invoicing methods.

Refrens Free Online Invoice Generator - an innovative business tool that helps you create and send professional-looking online invoices to your customers in 3 simple steps. Our Free Invoice Maker allows you to customize invoices by uploading elements like Logo, Digital Signatures, files, and other attachments. With just one click, you can generate tax invoices even if you are new to invoicing.

Not just tax, Refrens also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details or payment links to get paid on time with Invoice Generator Online.

Our optimized and user-friendly invoice creation interface helps you manage, track, and save invoices online without hassle and cumbersome. Using our online invoice generator, create, download, and share online invoices without paying any extra penny and save all important details for recurring invoices, which helps you save time.

In addition to the invoice creation, you can also manage your client list in one place and can also add that client directly to your portfolio with just one click. Just like invoices, you can add and manage clients. As you add more clients and create invoices against them, client reports are generated automatically, helping you manage and view invoices against each client.

All the information like the number of invoices created against each client, total amount, due amount, TDS deducted, total tax, and even average paying date can easily be known using the client report.

What are the alternatives to using an invoice generator?

As a business owner or freelancer, creating and managing invoices can be a time-consuming task.

While invoice templates available online can be a good starting point, they lack the features necessary to efficiently track and organize invoices. Maintaining client details, finding old invoices, and renaming existing invoices can become cumbersome tasks.

As such, it's recommended to use an invoice generator to streamline the process. Our free invoice maker offers a simple solution that saves time and effort.

By using our invoice generator, you can easily create online invoices for free, with all your invoices saved in one centralized system. This allows you to effortlessly organize and manage all your invoices without the need for manual tracking.

With our efficient and hassle-free invoicing solution, you can focus on what matters most - growing your business.

What is the cost of an online invoice generator in Qatar?

You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect invoice generator that fits your business requirement is a must. But when finding the ideal solution, pricing is also one of the things that concern business owners, especially small business owners or freelancers.

When you find one, you will notice different pricing models. Some online invoice makers may charge a fee for each invoice you created. Some charge a monthly fee pricing model. But using Refrens, you can generate 100 online invoices for free in a year with features like recurring invoices, adding custom fields and formulas, and other elements that are generally seen in paid software by charging a small fee if you wish to accept payment online through this software.

Refrens is also a marketplace that connects the best freelancers and agencies to businesses to complete their work. Refrens Marketplace.

Other tools provided by Refrens other than online invoice maker

Other Products from Refrens include invoice generators, quotation generator, proforma invoice, purchase order, lead management software, expense report software, credit Note, debit Note, inventory management, delivery challan, payment receipt. All these tools are helpful for small businesses, agencies, and freelancers to run their businesses efficiently.

Countries supported by our invoice generator

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