What are the different quote templates available on Refrens?

Using our quotation template, you can create a price quote and you can also use others like quotation templates for freelancers, printable quotation templates, quotation templates for graphic design, or construction work.

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Q: What is a quotation template?

A quotation template is a document that contains all the information that includes product name, amount, quantity, and other essential details. You can easily edit this document and can customize it as per the requirement.

Q: What must be included in a quotation template?

Quotation template must include: 1. Quotation at the top of the document. 2. Quotation number and date. 3. Logo of the company. 4. Seller details with all relevant information. 5. Buyer details with name and address, contact number. 6. Product name, quantity, and rate. 7. Terms and conditions. 8. Accepted mode of payments. 9. Signature.

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Quotation Template in PDF (Add quotation details and download it in PDF format.)

Quotation Details

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Quotation Details

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Use Refrens quotation templates to create professional quotations

(You can choose the template in last step after making the quotation)

Quotation Template

Quotation Template - Letterhead

Classic Quotation Template

Printable Quotation Template

Modern Quotation Template

Quotation Template - Business

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Features of Quotation Templates

Customized TemplatesEasy to customize templates as per the requirement. No need of entering the details again and again. Add multiple custom columns and fields.

Customized ColorsSelect from a variety of colors. Refrens provide 250+ colors for your quotation template along with margin and print format.

Keep RecordsNo need of searching for the quotation on computer. Easy to manage and track all your quotations at one place on Refrens.

Quotation to InvoiceOne click conversion to invoice using quotation. No need of creating the invoice from scratch.

Track Your QuotationsSend quotation via mail and check whether your client opened your quotation or not.

Schedule Your EmailSchedule your email for the future date and send quotation to your client on time even when you are not working.

Countries SupportedRefrens quotation template support more than 150+ countries and currencies, even the rarest of the rare.

Upfront SupportGet live support from our experienced support executive. We are available on chat and on WhatsApp.

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Frequently Asked Questions (FAQ)

What is a quotation format?

A quotation format is a document that contains all the information that includes product name, amount, quantity, and other essential details. You can easily edit this document and can customize it as per your requirement.

How to make a quotation using quotation template?

You can easily create a quotation using Refrens quotation template, you just have to add some details on the template:

The name, address, logo, and other vendor details.
Same as vendor details add buyers' information.
Fill out the product or service name with a description.
Add quantity or hours worked with your price or hourly rate.
Clearly define the terms & conditions on the quotation.
Sign of an authorized person.

What must be included in a quotation template?

Quotation template must include:

Quotation at the top of the document.
Quotation number and date.
Logo of the company.
Seller details with all relevant information.
Buyer details with name and address, contact number.
Product name, quantity, and rate.
Terms and conditions.
Accepted mode of payments.
Signature.

Can I customize the quotation format?

Yes, you can customize Refrens quotation template by adding the logo, custom fields and columns, or by hiding the irrelevant columns. You can also change the color of the quotation, add letterhead at the top of the quotation.

What are the different quotation formats?

Using our quotation template, you can create quotations in Excel and Word Format. Different types of templates include the freelance quote, service quote, price quote, business quote and construction quote templates.

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Free Quotation Templates

Why one should use a quotation template for the business?

A well-structured and professionally designed quotation serves as a crucial document in any business transaction. Think of it as the face of your business, especially in the eyes of potential clients. When a client is seeking services or products, they often contact multiple vendors to understand their offerings. During these interactions, one of the key elements they assess is the quotation received from each vendor.

Consider a scenario where a client is searching for a web developer to design and develop their website. After researching and receiving referrals, the client compiles a list of potential vendors. These vendors are then approached, and the client explains the project details to each of them. In return, the client requests a quotation, including the price and estimated completion time for the project.

Upon receiving the quotations, the client meticulously evaluates each one. What stands out to them is not just the pricing but also the professionalism and clarity reflected in the quotation document. A professionally designed quotation indicates that the business is organized, values transparency, and pays attention to details. It establishes credibility and builds trust with potential clients, making them more likely to consider the vendor seriously.

Furthermore, a well-crafted quotation provides clarity and transparency. It clearly outlines the services or products offered, their corresponding costs, any applicable terms and conditions, and the proposed timeline for project completion. This transparency is vital for ensuring both the client and the vendor are aligned on the project scope, preventing misunderstandings or disputes later in the process.

In a competitive market, a professional quotation can be a key differentiator. When clients compare quotations from various vendors, a visually appealing and well-structured document can capture their attention and make your offer more attractive. It becomes a tool for showcasing your professionalism, which is particularly significant when dealing with corporate clients or projects of higher value.

Moreover, using a proper quotation format doesn’t just enhance your business’s image; it also makes your operations more efficient. Quotation templates simplify the process of generating quotes. They allow you to customize your offerings for different clients and services, saving time and effort that can be better utilized in other aspects of your business.

Lastly, beyond being a tool for client interaction, a well-structured quotation can also act as a conversion tool. It has the potential to persuade potential clients to move forward with your services. It communicates the value they will receive for their investment, making them more inclined to decide in your favour. Moreover, once approved you can directly create an invoice from the same quotation without creating the invoice from scratch using an invoice template in Word or using a tool like invoice generator.

In essence, a professionally designed quotation isn’t just a standard practice; it’s a strategic asset. It significantly influences the decision-making process of potential clients and can ultimately determine the success of your business endeavours. Therefore, investing in creating clear, visually appealing, and professional quotations is a fundamental step towards achieving business growth and success.

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The Role of Visual Design in Quotation Templates

Visual design is a key factor in creating effective quotation templates. It’s not just about making your quotations look good; it’s about making them clear, easy to read, and professional. When you use the right layout, fonts, and colors in your quotation format, it can make a big difference in how your quotations are received by clients.

1. Layout:

The layout is the structure of your quotation template. A good layout organizes the information in a way that’s easy to follow. By dividing your quotation form into clear sections—like company details, client information, a list of services or products, and the total cost—you make it simple for clients to find the information they need. A well-structured layout also shows that you are organized and professional, which can build trust with your clients.

2. Fonts:

The fonts you choose for your quotation template matter because they affect how easy it is to read your document. Simple, clean fonts like Arial or Calibri are good choices because they are easy on the eyes and look professional. Consistent font sizes and styles throughout the quotation sample help maintain a uniform look, which can make your document more appealing and easier to understand. Avoid using too many different fonts, as this can make the quotation look cluttered and unprofessional.

3. Colors:

Color is another important aspect of your quotation template. The right colors can make your document more engaging and help draw attention to important details. For example, using a different color for section headers can help clients quickly find the information they are looking for. However, it’s important not to overdo it—using too many colors can make the quotation look confusing. Stick to a color scheme that matches your brand and use colors to highlight key areas without overwhelming the reader.

Why It Matters: When you pay attention to the visual design of your quotation templates, you make it easier for clients to understand your offer. A clear layout, easy-to-read fonts, and a balanced use of color all work together to create a quotation format that is both professional and effective. Clients are more likely to take your quotation seriously and feel confident in your services when your document is well-designed. In summary, the visual design of your quotation template plays a big role in how your business is perceived. By focusing on layout, fonts, and colors, you can create a quotation form that is not only easy to read but also leaves a lasting impression. This attention to detail can help you stand out from the competition and increase your chances of winning new business.

Why Do You Need a Quotation?

A quotation is a simple document that helps both businesses and customers understand the cost of products or services before making a decision. Here’s why using a quotation template is important:

Clear Pricing: A quotation format breaks down the prices of what you’re offering. This way, both you and your customer know exactly what to expect, avoiding any surprises when it’s time to pay.

Builds Trust: Providing a clear and honest quotation sample shows that you are upfront about your pricing. This transparency helps build trust with your customers.

Professional Look: A well-organized quotation form makes your business look professional. It shows that you are serious about what you do and care about providing clear information.

Helps Customers Decide: When customers receive a clear quotation format, it’s easier for them to compare your offer with others. This helps them make a confident decision.

Avoids Misunderstandings: A quotation sets clear expectations about what will be provided and at what cost. This helps prevent any misunderstandings later on.

Protects Both Parties: A written quotation can be a useful reference if there are any disagreements. It acts as a simple agreement between you and the customer.

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The Importance of Digital Signatures in Modern Quotation Templates

In today’s business world, speed and security are essential. One way to improve both is by using digital signatures in your quotation templates. This simple addition can make the process of creating and approving quotations faster and safer.

1. Faster Approvals: Get Things Done Quickly When you add a digital signature to your quotation template, you can get approvals much faster. Instead of printing, scanning, and sending documents back and forth, everything happens online. Clients can review and sign the quotation form from anywhere, at any time. This speeds up the process and helps you close deals more quickly.

2. Enhanced Security: Keep Your Documents Safe Digital signatures also make your quotations more secure. They ensure that the document cannot be altered after it has been signed. If anyone tries to make changes, the signature becomes invalid. This protects your business from fraud and ensures that your agreements are trustworthy.

3. Legal Compliance: Make Your Quotations Legally Binding Many countries now recognize digital signatures as legally binding. By using a quotation format that includes a digital signature, you’re making sure your agreements are enforceable. This adds an extra layer of protection for your business, ensuring that your deals are solid and compliant with the law.

4. Professionalism: Show Your Clients You Mean Business Using a digital signature in your quotation sample makes your business look modern and professional. It shows that you’re up-to-date with the latest technology and serious about efficiency. A well-prepared quotation form with a digital signature can give you an edge over competitors who still rely on old-fashioned methods.

How Can You Tailor Your Quotation Template to Fit Client Needs?

Every client is different, and so are their needs. When you create a quotation, using a standard format might not always work. To meet each client's expectations, it's essential to tailor your quotation template to their specific requirements. This approach not only shows your professionalism but also makes your quotations more effective in winning business.

Understanding What Clients Need

The first step in tailoring your quotation format is understanding what your client values. Some clients may want a detailed breakdown of every cost, while others might prefer a brief summary. Knowing these preferences allows you to customize your quotation template to suit them.

For example, a large company might need a quotation sample that includes detailed costs, delivery timelines, and terms. On the other hand, a small business might only want a simple quotation form that focuses on key costs and deadlines without too much detail.

Customizing Your Quotation Template

Using a flexible quotation template, like those offered by Refrens, makes it easy to adjust your quotations to different clients. Here’s how you can do it:

Detail vs. Summary: Some clients prefer detailed information, while others want a quick overview. Choose a quotation format that allows you to provide either detailed line items or a concise summary, depending on what the client prefers.

Currency and Tax Information: If you're working with international clients, make sure your quotation form includes the correct currency and tax details. This helps avoid any confusion and ensures the client understands the costs.

Personalization: Adding a personal touch can make a big difference. Customize your quotation sample with the client’s logo or colors to make it feel more tailored and professional.

Clear Terms: Clients often have specific concerns, like delivery times or payment terms. Adjust the terms and conditions in your quotation format to address these concerns clearly.

Additional Options: Some clients may be interested in extra services or products. Use a quotation template that allows you to easily add these options so the client can see what else you offer.

The Benefits of Tailoring Your Quotation

Adapting your quotation template to fit the needs of each client shows that you’re flexible and attentive to their needs. This can make a big difference in how your proposal is received. A tailored quotation format not only meets the client’s expectations but also increases your chances of securing the business.

With tools like the Refrens quotation form, you can easily customize your quotations to suit any client, whether they’re a large corporation or a small business. This flexibility helps you stand out from the competition and build stronger relationships with your clients.

Quotation Templates offered by Refrens

Sample Quotation Template

A sample quotation template provides a basic and versatile format that can be customized according to your specific requirements. It serves as a foundation upon which you can add your company's details, product or service information, and pricing.

Business Quotation Template

A business quotation template is designed for formal business transactions. It often includes fields for detailed product or service descriptions, quantities, rates, and total costs. Business quotation templates are ideal for professional organizations looking to create detailed and comprehensive quotes for clients.

Company Quotation Template

The company quotation template is tailored for businesses that want to present a unified and professional image. It includes fields for company branding, such as logos and letterheads, along with detailed sections for products or services and their corresponding prices. This template is ideal for companies that prioritize branding consistency in their quotations.

Price Quotation Template

A price quotation template focuses on providing clear and detailed pricing information. It often includes itemized lists of products or services, along with their prices. Price quotation templates are suitable for businesses that want to present transparent pricing structures to their clients.

Work Quotation Template

A work quotation template is specifically designed for service-based businesses and contractors. It includes sections describing the scope of work, materials or resources required, labour costs, and any additional charges. Work quotation templates are perfect for professionals in fields such as construction, home improvement, or consulting.

Sales Quotation Template

A sales quotation template is focused on showcasing products or services appealingly. It often includes images, detailed descriptions, pricing, and any special offers. Sales quotation templates are suitable for businesses aiming to impress potential clients with visually appealing quotes, especially in industries like retail or e-commerce.

You can also use our other templates like invoice templates, proforma invoice templates, purchase order templates, estimate templates and also invoice templates in Excel, tally invoice templates, Blank Invoice Templates, printable invoice templates, tax invoice templates.

Professionals who can use Refrens quotation templates for their business

Refrens' versatile quotation template caters to a wide array of professions, making it an invaluable tool for various businesses and service providers. Here's how different professionals can benefit from using Refrens' quotations for free:

Freelancers

Freelancers across diverse fields, such as writers, designers, developers, and consultants, can utilize Refrens to create professional quotations for their clients. The platform allows freelancers to present their services in a structured and visually appealing manner, enhancing their credibility.

Small Business Owners

Small business owners, whether operating in retail, services, or consulting, can use Refrens to generate detailed and customized quotations. This is especially beneficial for businesses involved in sales, marketing, IT services, and more. By creating professional quotes, small businesses can make a significant impact on potential clients and increase their chances of securing contracts.

Creative Professionals

Creative professionals such as artists, photographers, graphic designers, and content creators can showcase their work and pricing creatively through Refrens' quotation templates. This platform allows them to highlight their portfolio effectively and attractively present their creative services.

Consultants

Consultants from various fields, including management, finance, legal, and marketing, can use Refrens to outline their services clearly. By creating detailed quotations, consultants can communicate their expertise, services, and associated costs, fostering transparency and trust with their clients.

IT Professionals

IT professionals, including software developers, web designers, and digital marketers, can use Refrens to create quotations that delineate the specifics of their services. This is especially valuable for IT projects, where clear communication of services, costs, and timelines is crucial.

Service Providers

Service-oriented businesses, such as cleaning services, repair services, catering companies, and event planners, can leverage Refrens to provide clients with detailed quotations. By presenting their offerings clearly, service providers can demonstrate professionalism and reliability.

Sales Professionals

Sales professionals in various industries can utilize Refrens to create sales quotations. These quotations can be tailored to showcase products, services, pricing, and terms, enabling sales teams to make compelling offers to potential clients and close deals effectively.

Marketing Agencies

Marketing agencies and professionals can use Refrens to present their marketing strategies, campaign details, and associated costs professionally. The platform allows them to create visually appealing quotations, showcasing their expertise and creativity to potential clients.

Easy to customize quotation templates

Using Refrens quotation format, you can easily start creating the quotation using the above blank sample. Add all the essential elements in the quotation as mentioned above. If you want to add any additional information then you can easily use our custom column feature which helps you to add extra columns anywhere on the quotation.

Once the quotation is created, you can select a quotation template as per your need and can also change the color of your quotation. If you want a more professional-looking quotation then don't forget to add your company letterhead at the top of the quotation.

Once the template is customized, you can send the quotation directly to your potential client using Refrens emailing system. The advantage of using the mail here is you can track your quotation and can check whether the client has opened your quotation or not, same you can also schedule your quotation for a future date.

You can create quotations for clients, there are no restrictions for creating or adding the client. manage all your quotations, and invoices, and can use proforma invoice templates, and other documents in one place.

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