Best e-way Bill Software & eWay Bill Generator

There are two primary ways to generate an E-Way Bill online:

1. Using software like Refrens - You can watch the demo video at the top of the page.
2. Using the government portal

Using software like Refrens simplifies the process, allowing you to generate E-Way Bills with just a few clicks. However, if you prefer using the government portal, here’s a step-by-step guide:

1) Registration - Ensure you or your business is registered on the E-Way Bill portal at ewaybillgst.gov.in. This is a mandatory step before generating E-Way Bills.

2) Login - Log into the portal with your credentials—GSTIN and password.

3) Initiate E-way bill generation - Once logged in, go to the dashboard and click on ‘Generate new’ under the ‘E-Waybill’ section.

4) Fill in the necessary details

Enter the required information, including:

• Transaction Type (Outward/Inward)
• Transaction Sub-Type
• Document Type and Document Number
• Consignor and Consignee Details: Names, GSTIN, and addresses of both parties
• Product Information: Name, description, HSN code, quantity, and other details

5) Transporter details - Provide the transporter's name, transporter ID, and the approximate distance the goods will travel.

6) Submit - Double-check all the information for accuracy. Once verified, submit the details.

7) E-Way bill generation - Upon submission, an E-Way Bill Number (EBN) will be generated. This number can be shared with all involved parties, including the transporter.

8) Printing the E-way bill - Finally, print the E-Way Bill and ensure it is carried during the transportation of goods.

Additional features:

• Bulk generation: Businesses can generate multiple E-Way Bills at once.
• SMS-based generation: For convenience, businesses can use SMS to generate E-Way Bills.
• Amendments: You can make amendments to the E-Way Bill within its validity period if necessary.

Generating an E-Way Bill ensures compliance with GST law and streamlines the movement of goods for businesses across India.

If your GSTIN is blocked, preventing you from generating E-Way Bills, here's how to unblock the option:

1. Automatic Unblocking via GST Return Filing

Once the taxpayer submits their Return-3B on the GST Common Portal, the blocked GSTIN will automatically transition to an “Unblocked” status within a day on the E-Way Bill system. This update will allow the taxpayer to generate E-Way Bills again.

2. Manual Status Update

If the status does not update automatically, you can manually update it:

• Go to the E-Way Bill portal.
• Navigate to Search > Update Block Status.
• The system will fetch the filing status from the GST Common Portal. If the return has been filed, the status will be updated, unblocking the E-Way Bill generation option.

1. Unblocking by Jurisdictional Officer

If necessary, the unblocking process can also be initiated online by the jurisdictional officer via the GST Portal, often following a manual representation from the taxpayer.

1) How to generate e-way bills for unregistered buyers?

• Go to the E-way bill portal.
• Select “E-way Bill for Citizens” from the Registration tab.
• Choose “Generate New EWB.”
• Provide registration details, verify OTP, and click “Continue To Bill Generation.”
• Next, you will receive the “e-Way Bill Entry Form”.
• Fill in the details. Under the ‘ Bill To’ section, write ‘URP’ in GSTIN, and complete filing the form.
• Click “Submit” to get a 12-digit E-way bill number.
• Optionally, print the E-way bill.
• Remember to carry a copy while transporting goods.

2) How to know the e-way bill password?

If you have forgotten your username or password, then select ‘Forgot Username’ or ‘Forgot Password’ to recover your username or reset your new password. Enter the details asked and authenticate via OTP, for a new username and password.

3) How to check the E-way bill generated by others?

One can view and check the E-Way bill generated by others too. According to the rule, taxpayers or recipients have the ability to decline e-way bills that have been generated using their GSTIN by other parties. To facilitate this, the following options have been provided to them for viewing the list of e-way bills:

A. Dashboard: Upon logging into the system, the taxpayer or recipient can access details about e-way bills generated under their GSTIN on their dashboard.

B. SMS Notifications: They will receive a daily SMS summarizing the total e-way bill activities associated with their GSTIN.

C. Reject Option: By going to the “Reject” option and selecting a date, they can view the list of e-way bills generated using their GSTIN by other parties.

D. Reports: Another option is to navigate to the “Reports” section and check for ‘EWBs by other parties,’ which provides a list of e-way bills generated on their GSTIN by external parties.

4) Is e-way bill mandatory for inter-state supply?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for interstate supply. However, in cases like the transfer of handicraft goods or movement of goods for job work, the e-way bill is to be generated even if the value of the goods is less than 50,000rs.

5) Is an e-way bill mandatory for intra-state?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for intra-state supply.

However, exceptions are provided under rule 138(14) of Central Goods and Service Tax, 2017, which are discussed above.

6) Is e-way bill mandatory for local sales?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for intra-state supply or local sales.

However, exceptions are provided under rule 138(14) of Central Goods and Service Tax, 2017 which are discussed above.

7) What to do if e-way bill validity expires?

When an e-way bill’s validity expires, it typically means that the goods should not be transported. However, in exceptional situations like natural calamity, trans-shipment delays, law and order issues, accidents of conveyance, etc. the transporter has the option to extend the validity period. This extension can be requested within 8 hours after the original expiry time by updating the reason for the extension and providing the necessary details in PART-B of FORM GST EWB-01.

8) How to make changes in e-way bills?

Once an e-way bill is generated, it cannot be edited or modified, except for updating Part B. However, if incorrect information was included during generation, the e-way bill can be canceled and a new one can be generated. It’s important to note that cancellation must take place within 24 hours of the original generation time to rectify any errors.

9) Is e way bill required for hand delivery?

No, e-way is required when the goods are transferred through motorized conveyance.

10) What is a consolidated e-way bill?

A consolidated e-way bill is a single document that includes multiple e-way bills for various consignments all transported in a single vehicle (goods vehicle). This means that a transporter who is carrying multiple consignments for different senders and recipients in one vehicle can generate and carry just one consolidated e-way bill instead of needing multiple separate e-way bills for each of those consignments.

Steps to create a consolidated e-way bill are discussed above.

11) How to fill up the e-way bill for job work?

To fill up an e-way bill for job work, log into e-Way Bill Portal > e-Way Bill > Generate New.

Select ‘Job Work’ under ‘Sub Type’ and proceed to enter further details like you would for any other e-way bill generation, as guided above.

12) Is an e-way bill required in Delhi?

Yes, an e-way bill is required for the transport of goods within Delhi valued above 1L rupees.

13) How should I generate an e-Way bill for carrying goods by train?

e-way bills may be generated for all modes of travel such as Road, Train, Air, and Ship. In the case of a train, you may enter the railway receipt number and date instead of the vehicle number.