Best Pharmacy Billing Software for Free!

Why do you need billing software for your pharmacy?

Efficient way of invoicing:

Billing manually means adding items, amounts, and other details manually on a pen with paper. Creating a bill may require at least a minute of your time. Moreover, you’ll need to update your inventory manually as well. Imagine the time and money this will take. A pharmacy billing software, like Refrens, can help you create a bill in seconds, as well as automatically update your inventory. This saves hours of your time, which can just as easily be used to grow your business. Moreover, the estimates & invoices created by medical shop billing software provide invoices in clean templates, along with the shop name, address, gstin, etc. This makes your invoices look professional, and your business trustable.

Growing demand for invoices:

More and more people ask for bills these days to comply with government regulations, as well as to submit to the health insurance agencies to claim the insurance money. For this, handmade bills with cursives are not ideal. They need billing software-generated invoices that clearly state the medicines purchased, and the amount and taxes paid.

Error Free:

Billing manually may come with its fair share of challenges, like

1. Errors like incorrect spelling, incorrect calculations, etc.
2. The pricing of some drugs also keeps on changing as per demands and govt. regulations.
3. It is difficult to keep track of the amount of taxes to be applied to each item.
4. Many medical shops offer discounts to attract more buyers. These calculations too can be complex and are prone to errors if done manually.

Billing software for medical shops helps against all these challenges. With Refrens, you can keep a database of your inventory with it’s amount and the applicable taxes. Every time you create an invoice, you just need to add the drug to your invoice, and the system will automatically fetch all the details like amount, taxes applied, description, etc. Moreover, you can add discounts and generate the invoice, all within seconds!

Professional Billing:

Its always better when your invoices are looking professional, with your medical store name, logo and tagline (if any) along with correct address, gstin number, etc. A clean format with clearly listed items makes the bill look sleek and professional. Refrens has many invoice templates with various cutsomisation options to help you bill your way. You can customise invoice colour, font, size etc. You can also add signature, additional notes, term and conditions, attach files, etc, all with a few simple clicks.

Automated Inventory:

Keeping track of inventory is the most crucial part of a business. For pharmacies and medical shops, this task can be a bit tedious since medicines are sold pack wise and even tablet wise. Managing such variety of products and handling batches with ‘expiration date’ manually can be cumbersome and error prone. A medical shop billing software like Refrens provides a relief in this regard. Whenever you add an item to you invoice, it automatically gets deducted from your inventory, keeping the stock up to date. Moreover, Refrens comes with an inbuilt extensive inventory management suite that enables you to track and manage your inventory with complete ease.

Automated Accounting:

Like every business, you need to keep your accounts updated. Many pharmacy billing software (like Refrens) comes with an inbuilt accounting software that automatically passes journal entries and updates your ledgers as per the documents created. This keeps you at the top of your accounting.

Detailed Analysis:

There is only so much you can do manually. You may track your inventory manually and have an accountant update your books, but you’ll need a billing software for your pharmacy to draw up financial reports for you. Refrens billing software generates many inventory and accounting reports that helps you get a very clear picture of your business, and aids you in making decisions accordingly.

You can generate

1. Product wise profitablity report that shows you the best and worst performing products
2. Financial reports like Balance Sheet, Trial balance, P&L statment, etc.
3. Client & vendor report, to track clients, vendors and their payments
4. Inventory valuation report to stay at the top of your inventory
5. GST & GSTR reports to make filing a breeze.

Vendor Management:

A pharmacy has many vendors, managing which is as crucial as any other tasks. Billing software for medical shops not only helps in making invocies, but also aids in vendor management. With Refrens, you can record purchases and expenses, create purchase orders and manage all your vendors and payments at one place.

GST Compliance:

No matter what your business is, you need to comply with the Goods & Service Tax regulations. Govt. too has been encouraging the use of billing software with its e-invoicing mandate. If your business is above 5cr, you need an invoicing software that helps you generate IRN for your invoices. Refrens makes that possible, and more. You can create e-invoices and e-way bills in a click. Moreover, you can easily configure taxes and generate GST bills & reports to track tax receivable and payable. It also helps you in the filling period by generating GSTR 1, 2B and 3B reports for you, making compliance a breeze!